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Scheduling Coordinator

2 months ago

Chicago, United States Mack & Associates, Ltd. Full time

Are you eager to make a significant contribution at one of Chicago's consumer goods companies? The team is seeking an energetic and motivated Scheduling Coordinator to join their corporate office on a long-term, temporary basis. In this crucial role, the coordinator will be integral to the talent acquisition process, helping to identify, attract, and onboard exceptional talent throughout the company. This position demands superior organizational abilities, a forward-thinking approach, and a deep commitment to creating a positive candidate experience. The role offers a hybrid work environment and a competitive hourly rate of $18, providing a unique opportunity to drive the team's success.


Key Responsibilities of the Scheduling Coordinator:

  • Skillfully coordinate interview schedules, ensuring a seamless experience for candidates and interviewers alike.
  • Prepare, distribute, and manage employment paperwork with the utmost precision, maintaining confidentiality at all times.
  • Conduct thorough background checks for new hires, addressing any concerns promptly to ensure a compliant hiring process.
  • Draft and deliver offer letters, ensuring that all necessary agreements and details are communicated accurately to candidates.
  • Ensure all employment documents are signed, organized, and securely filed in employee records.
  • Collaborate with the Payroll team to implement pay adjustments and set start dates for new hires, ensuring a smooth onboarding process.
  • Follow established workflows and compliance standards, meticulously managing all new hire paperwork.
  • Provide additional administrative support as needed, assisting Talent Acquisition (TA) and HR Business Partners in various tasks.
  • Handle unemployment claims through the designated provider, ensuring timely follow-up to gather required information from the HR team.


Requirements of the Scheduling Coordinator:

  • Strong attention to detail and excellent organizational skills.
  • Adaptable, resourceful, and able to remain composed in a fast-paced environment.
  • Capable of multitasking and managing workload efficiently in a dynamic setting.
  • Proficiency in MS Office Suite, with the ability to quickly learn new software.
  • Exceptional written and verbal communication skills.
  • A proactive problem solver with the ability to independently identify and resolve issues.
  • Maintains high standards of professionalism and integrity, particularly when handling confidential information.
  • Quick to understand new concepts or processes, with a talent for asking insightful questions to gain clarity.


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