Executive Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


Chicago, United States Mack & Associates, Ltd. Full time

A family office in Chicago, IL is seeking to add an Executive Assistant to join their team The Executive Assistant will provide support to two executives with calendar coordination, travel arrangements, communication, and special projects. The ideal candidate will possess excellent communication and interpersonal skills, with a strong ability to multitask and prioritize tasks effectively. This role requires discretion, attention to detail, and the ability to handle confidential information with professionalism. The salary range for this role is $70-100K.


Responsibilities of the Executive Assistant:

  • Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
  • Manage confidential information and documents with the utmost discretion and confidentiality.
  • Assist in the preparation of reports, presentations, and correspondence.
  • Assist with the brand building communication for the family office.
  • Assist with creating, preparing, and proofreading meeting materials.
  • Assist in organizing events, meetings, and special projects, including logistics coordination and follow-up tasks.


Requirements of the Executive Assistant:

  • Bachelor's degree preferred, or equivalent work experience.
  • Proven experience as an Executive Assistant or similar role, preferably in a family office.
  • Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication skills, both written and verbal, with a high level of professionalism and discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently with minimal supervision, as well as collaboratively in a team environment.


P-26


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