Construction Office Coordinator

4 days ago


Costa Mesa, United States Insight Global Full time

Insight Global is looking for an Office Coordinator, ideally with some experience working in the construction or electrical/lighting industry, to join a one of our Manufacturing Agency clients in Costa Mesa. The right candidate should be local to the San Diego, LA/OC, or surrounding area and be comfortable working in an on-site setting to start and then shifting to a flexible hybrid schedule.

As an Office Coordinator, you’ll play a crucial role in ensuring the smooth operation of our construction office. Your attention to detail and organizational skills will be essential. Here are the key duties and responsibilities:

Communication Management:

  • Answer phone calls, transfer callers as needed, and greet visitors.
  • Manage schedules for conference rooms and community spaces.
  • Handle incoming and outgoing correspondence (emails, faxes, mail, and packages).

Supply Management:

  • Monitor and order inventory for office and break room supplies.
  • Order repairs for office equipment and maintenance.
  • Connect with and escort vendors.

Record Keeping and Organization:

  • File and organize records, invoices, and important documentation.
  • Project documentation and data entry
  • Submit work orders and schedule repairs for general office space and equipment.

Qualifications:

  • Strong attention to detail.
  • Excellent communication skills.
  • Proficiency in office software (e.g., Microsoft Office).
  • Prior experience in office coordination/administration.

Estimated compensation for this role falls within $40k-65k with PTO and sick leave, medical reimbursement and flexible work life balance.


Remember, a successful Office Coordinator contributes to efficient office operations and supports the entire team. If you’re detail-oriented and thrive in a dynamic environment, we’d love to hear from you



  • Costa Mesa, United States Insight Global Full time

    Insight Global is looking for an Office Coordinator, ideally with some experience working in the construction or electrical/lighting industry, to join a one of our Manufacturing Agency clients in Costa Mesa. The right candidate should be local to the San Diego, LA/OC, or surrounding area and be comfortable working in an on-site setting to start and then...


  • Costa Mesa, United States RSI Group, Inc. Full time

    Job DescriptionJob DescriptionROLE OBJECTIVESConstruction Coordinator’s primary objective is to ensure the seamless and efficient execution of construction projects from inception to completion. Your role will be integral in coordinating various aspects of the construction process, facilitating effective communication between project stakeholders, and...


  • Costa Mesa, United States JRM Construction Management, LLC Full time

    **Company Overview** JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include Fortune 500 corporations, respected property owners & developers,...


  • Costa Mesa, United States JRM Construction Management, LLC Full time

    **Company Overview** JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include Fortune 500 corporations, respected property owners & developers,...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Job DescriptionJob DescriptionWHO WE ARE: We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been experiencing tremendous growth in all these areas...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offWHO WE ARE:We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Job DescriptionJob DescriptionPosition Title: Construction Project CoordinatorCompany SummaryWe are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Job DescriptionJob DescriptionPosition Title: Construction Project CoordinatorCompany SummaryWe are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Position Title**:Construction Project Coordinator** **Company Summary** We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been experiencing...


  • Costa Mesa, United States RSI Group, Inc. Full time

    ROLE OBJECTIVES Administrative Assistant / Office Coordinator’s primary objectives will be to provide administrative support to the Operations / Accounting, Development, and Construction departments. This role includes management of the 'Support' Inbox, uploading invoices to Smartsheet, coordination of project waivers, and performing various...


  • Costa Mesa, United States Automobile Club of Southern California Full time

    Construction Project CoordinatorAs the primary point of contact, verifies completion of critical tasks and proactively supports all stakeholders involved on project teams to include Supervisor of Facilities and Planning, Project Managers, contractors, and vendors.Administrative SupportPrepare project management reports and meeting minutes.Manage project...


  • Costa Mesa, United States S.J. Amoroso Construction Full time

    This is a part-time position, Monday thru Friday. **_ Essential Job Functions_** **Front Desk**: - Manage phone system and handle incoming calls in a professional manner. - Greeting clients and visitors with a positive, helpful attitude. - Receive deliveries; sort and distribute incoming and outgoing mail (USPS, FedEx, UPS, GLS, etc.) and mailing out...


  • Costa Mesa, United States Coastal Construction LLC Full time

    Job DescriptionJob DescriptionWe perform waterproofing on high-end homes and commercial buildings; anything from retaining / site walls, roofs, decks, doors, windows and planters.Our company is growing fast and we are seeking additional help in the field. We are willing to train if you have no experience in waterproofing.The ideal Laborer is dependable,...

  • Construction Manager

    2 weeks ago


    Costa Mesa, United States RSI Group, Inc. Full time

    Job DescriptionJob DescriptionROLE OBJECTIVESManage and oversee 10-15 (average) construction/development projects for both new construction and remodels, coordinating site activities and assuring that all disciplines directly involved in the project are in phase and with the project goals and objectives.Oversee and provide direction to general contractors,...

  • Project Engineer

    3 weeks ago


    Costa Mesa, United States Blach Construction Full time

    Entry-Level Position Available Title: Project Engineer Reports to: Project Manager Summary of Position: As a key team member, the Project Engineer is responsible for working with their Project Team(s) to plan and coordinate the successful execution of required project documentation, as well as assist the Project Manager to ensure that the quality, safety,...

  • Project Engineer

    4 weeks ago


    Costa Mesa, United States Blach Construction Full time

    Entry-Level Position Available Title: Project Engineer Reports to: Project Manager Summary of Position: As a key team member, the Project Engineer is responsible for working with their Project Team(s) to plan and coordinate the successful execution of required project documentation, as well as assist the Project Manager to ensure that the quality, safety,...


  • Costa Mesa, United States Lazy Dog Family LLC Full time

    Certified Great Place to Work 6 Years in a row! Nourishing Connections We exist to nourish connections with, and between, our teammates, guests + communities. We provide small town hospitality for every member of our Lazy Dog family and create experiences that allow people to enjoy the moment, and each other, over handcrafted food and drink. Relevant If you...


  • Mesa, Arizona, United States JB Software & Consulting Full time

    Ability to read RFDS Have experience integrating sites Work with vendors to coordinate construction to on air process Good with MS Office Ability to navigate multiple aspects of the project.Job Type: ContractPay: $40.00 per hourSchedule: 8 hour shiftExperience: Construction: 4 years (required) RFDS (R): 2 years (required) MS Office: 5 years (required)...


  • Costa Mesa, United States Real to Real (Construction Recruitment Firm) Full time

    Job DescriptionJob DescriptionJob Title: Part-Time Commercial Construction Estimator (Tenant Improvement) HybridOverview: We are seeking a skilled and detail-oriented Part-Time Commercial Construction Estimator specialized in Tenant Improvement (TI) projects. The ideal candidate will possess a strong understanding of construction methods, materials, and...


  • Costa Mesa, United States Zero Impact Solutions Full time

    Job DescriptionJob DescriptionJob Type: Full-timeIn-Office: Monday - Friday We are an end-to-end renewable energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Microgrids, Energy storage, Hydroponic farming, and Rain Water/Grey Water collection systems. We have been experiencing...