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Medical Staff Coordinator

4 months ago

Oakland Park, United States Palm Careers, LLC Full time

Medical Staffing Coordinator:

We at Palm Health Resources, a Healthcare Recruitment Staffing Firm, are hiring a Medical Staff Coordinator for our growing firm

The perfect candidate will possess a solutions-based attitude, proactiveness and takes initiative, attention to detail, high-quality interpersonal skills, and customer service. In this position, you will be responsible for providing day-to-day administrative support to our Medical Staff while working closely with our sales team to ensure maximum efficiency and superior service across the board. Working closely with the medical staff you will be their first point of contact for their travel assignments, performing welcome calls, booking travel, managing expense reporting, and accounts receivable, possibly assisting with some payroll administration, and other admin-related tasks to ensure our medical staff traveling nationwide are equipped and readily providing top-notch patient care

Primary Responsibilities:

  • Welcome Call with providers to go over expense expectations, our process, travel, and timesheets.
  • Booking travel accommodations (directly and with any 3rd party)
  • Expense Management: Entering expenses in expense software and ensuring all receipts have been uploaded.
  • Reconciling Travel Expense reports monthly
  • Assisting the Sales Team with any administrative work needed
  • Managing Airline rewards programs
  • Order supplies when needed
  • Working in Billing software and expense tracking. Organizing Medical Staff Data for reports, timesheets, and more
  • Reporting any errors to the Office Manager, inputting notes into CRM/ATS of conversations of any errors for record-keeping, and notifying upper management
  • Handling personal tasks for the CEO if needed

Job Description

  • Account Receivables: Running A/R report weekly and reaching out to invoice contacts at the facility to ensure payment is received timely, investigating underpayments and/or overpayments, and assessing late fees for all invoices over 30 days late.
  • Vendor management: Point of Contact for current and future vendors, scheduling demos, Accounts Payable, etc.
  • You’ll be rewarded and recognized for your performance in an environment that will challenge you as well as provide development for other opportunities you may be interested in.

Perks of Working at Palm Careers:

  • Great Pay
  • Pet-Friendly Office
  • Fun Casual Office
  • Off-Site Team Building Activities
  • Recognition programs with rewards including cash, gift cards, and paid time off
  • Comprehensive benefits including Health, Dental, Vision, Life, PTO, 401k with company match
  • Growing company for Career Development

Required Qualifications:

  • Bachelor's Degree or equivalent experience
  • Excellent organizational skills and attention to detail
  • Proven track record of managing multiple streams of work/tasks.
  • Excellent verbal and written business communication skills
  • Problem-solving
  • Adaptability
  • Time Management
  • Excellent knowledge of Microsoft Office
  • Customer Service/interpersonal skills
  • Ability to work independently.

Preferred Qualifications:

  • Bachelor’s Degree preferred.
  • Travel booking experience.
  • AR Experience preferred
  • Project management experience
  • Office management experience