Records Assistant

7 days ago

Winter Park, United States Ultimate Staffing Full time

Key Responsibilities:

  • Assist in maintaining and organizing physical and electronic records in compliance with company policies and legal requirements.
  • Categorize, file, and archive records, ensuring they are easily retrievable when needed.
  • Review and update records to ensure accuracy, completeness, and timeliness.
  • Process incoming and outgoing documents and ensure proper documentation and distribution.
  • Assist in the preparation of records for audits and inspections.
  • Coordinate and manage records requests from internal teams and external stakeholders.
  • Ensure secure disposal of records in accordance with company and legal retention policies.
  • Maintain confidentiality and integrity of sensitive information.
  • Provide general administrative support, including answering phones, scheduling meetings, and drafting correspondence.
  • Assist in the creation and maintenance of records management systems, databases, and filing systems.
  • Handle other clerical duties related to records management as needed.

Qualifications:

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Proven experience in an administrative or clerical role, preferably in records management.
  • Familiarity with records management software and filing systems.
  • Strong organizational skills and attention to detail.
  • Ability to handle sensitive and confidential information with integrity.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.
  • Ability to work independently and as part of a team.
  • Strong time management skills and ability to prioritize tasks.
Desired Skills and Experience

Key Responsibilities:

Assist in maintaining and organizing physical and electronic records in compliance with company policies and legal requirements.
Categorize, file, and archive records, ensuring they are easily retrievable when needed.
Review and update records to ensure accuracy, completeness, and timeliness.
Process incoming and outgoing documents and ensure proper documentation and distribution.
Assist in the preparation of records for audits and inspections.
Coordinate and manage records requests from internal teams and external stakeholders.
Ensure secure disposal of records in accordance with company and legal retention policies.
Maintain confidentiality and integrity of sensitive information.
Provide general administrative support, including answering phones, scheduling meetings, and drafting correspondence.
Assist in the creation and maintenance of records management systems, databases, and filing systems.
Handle other clerical duties related to records management as needed.
Qualifications:

High school diploma or equivalent (Associate's or Bachelor's degree preferred).
Proven experience in an administrative or clerical role, preferably in records management.
Familiarity with records management software and filing systems.
Strong organizational skills and attention to detail.
Ability to handle sensitive and confidential information with integrity.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar office software.
Ability to work independently and as part of a team.
Strong time management skills and ability to prioritize tasks.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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