Hybrid Executive/Personal Assistant to CEO

3 weeks ago


Los Angeles, United States C-SUITE ASSISTANTS Full time

An entrepreneur with multiple interests including a healthcare firm and a new non-profit, is looking for an Executive/Personal Assistant. The role is hybrid: 4 days in office, 1 day remote plus remote when the principal is traveling. The healthcare business founded in 2017 has offices in CA and FL. There are 12 employees in the Encino office.


About the Job:

Maintain calendar including multiple time zones

Schedule internal and external meetings and attend and take meeting notes

Manage and organize written correspondence

Prepare the CEO for meetings and be the liaison with the FL office

Coordinate business and personal travel arrangements (domestic and international) and create detailed itineraries

Vet and prioritize the CEO’s emails

Create and edit PowerPoint presentations

Research background information for training materials and briefs

Process expense reports

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Personal assistance: personal travel, personal appointments, filling out forms and applications, planning events and online shopping

Email child’s teachers when necessary

Keep an ongoing to do list

Assist with maintaining homes and vehicles

Research and hire vendors for the home when needed

Special projects

Some off-hour availability required


About You:

Minimum of 5 years of experience in a related support position

Previous experience supporting a C-level

BA/BS from a college or university a plus

Able to work independently

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Outstanding communication skills


Salary, Benefits, Paid Vacation

Hours: 8am-4pm (some flexibility)



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