Hybrid Executive/Personal Assistant to CEO
3 weeks ago
An entrepreneur with multiple interests including a healthcare firm and a new non-profit, is looking for an Executive/Personal Assistant. The role is hybrid: 4 days in office, 1 day remote plus remote when the principal is traveling. The healthcare business founded in 2017 has offices in CA and FL. There are 12 employees in the Encino office.
About the Job:
Maintain calendar including multiple time zones
Schedule internal and external meetings and attend and take meeting notes
Manage and organize written correspondence
Prepare the CEO for meetings and be the liaison with the FL office
Coordinate business and personal travel arrangements (domestic and international) and create detailed itineraries
Vet and prioritize the CEO’s emails
Create and edit PowerPoint presentations
Research background information for training materials and briefs
Process expense reports
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Personal assistance: personal travel, personal appointments, filling out forms and applications, planning events and online shopping
Email child’s teachers when necessary
Keep an ongoing to do list
Assist with maintaining homes and vehicles
Research and hire vendors for the home when needed
Special projects
Some off-hour availability required
About You:
Minimum of 5 years of experience in a related support position
Previous experience supporting a C-level
BA/BS from a college or university a plus
Able to work independently
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Outstanding communication skills
Salary, Benefits, Paid Vacation
Hours: 8am-4pm (some flexibility)
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