Junior Legal Secretary

3 months ago

Walnut Creek, United States Freeman Mathis & Gary, LLP Full time

Freeman Mathis & Gary, LLP is a national specialty litigation firm and we are seeking a Junior Legal Secretary to join our Walnut Creek team. The Junior Legal Secretary provides clerical support and services to Attorneys and Paralegals. Candidate will be responsible for a variety of administrative and legal secretarial duties. Candidate must have excellent grammar, writing and editing skills. We are eagerly seeking candidates that have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)


Duties and Responsibilities:

  • Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
  • Prepares and collect conflict of interest checks, open new files and maintain client files.
  • Serve as first point of contact for guests and vendors.
  • Assist with photocopying, scanning and digital filing of documents.
  • Sorting, delivering incoming mail/collecting, sending outgoing mail.
  • Maintains attorneys’ calendars with dates of importance.
  • Familiar with State and Federal court filings, including submission of electronic filings.
  • Monitor and maintain office and kitchen supplies to ensure office is stocked and well organized.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
  • Ability to maintain a high level of confidentiality.
  • Other administrative duties and projects as assigned


Education, Experience, and Skills:

  • Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
  • Knowledge of iManage and Outlook is a plus.
  • Must successfully pass a background and drug screen.


What we offer you

  • Competitive compensation
  • Comprehensive benefits package, including medical, dental, and vision
  • HSA and FSA plans available for employees and dependents
  • Work-life balance
  • Generous PTO policy
  • 401K plan including a 3% Employer Safe Harbor contribution
  • Firm paid life insurance and long-term disability
  • Employee Assistance Program
  • Year-end bonuses and referral fee programs


EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

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