Administrative Associate

2 days ago


Louisville, United States Vaco Full time

Vaco has partnered with a company looking for an admin associate to join their team

The Administrative Associate supports the efficient operation of the office or department by performing a variety of administrative tasks. This role involves managing schedules, maintaining records, coordinating communications, and assisting with daily operational needs. The ideal candidate is organized, detail-oriented, and adept at multitasking in a fast-paced environment.

Key Responsibilities:

Administrative Support

  • Assist with day-to-day administrative tasks such as filing, data entry, and document preparation.
  • Schedule and coordinate meetings, appointments, and events, ensuring all necessary materials are prepared in advance.
  • Manage incoming and outgoing correspondence, including emails, calls, and mail.

Office Coordination

  • Maintain office supplies inventory and place orders as needed.
  • Organize and maintain digital and physical filing systems for easy access and retrieval.
  • Assist in onboarding new employees by preparing necessary materials and coordinating with relevant departments.

Communication and Collaboration

  • Serve as a point of contact for internal and external stakeholders, providing prompt and professional assistance.
  • Facilitate effective communication within the team and with other departments.
  • Draft, edit, and distribute internal communications such as memos, reports, and presentations.

Operational Support

  • Support special projects and initiatives as assigned by management.
  • Monitor and ensure adherence to office policies and procedures.
  • Provide administrative support during meetings, including taking minutes and following up on action items.


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