Administrative Associate
2 days ago
Vaco has partnered with a company looking for an admin associate to join their team
The Administrative Associate supports the efficient operation of the office or department by performing a variety of administrative tasks. This role involves managing schedules, maintaining records, coordinating communications, and assisting with daily operational needs. The ideal candidate is organized, detail-oriented, and adept at multitasking in a fast-paced environment.
Key Responsibilities:
Administrative Support
- Assist with day-to-day administrative tasks such as filing, data entry, and document preparation.
- Schedule and coordinate meetings, appointments, and events, ensuring all necessary materials are prepared in advance.
- Manage incoming and outgoing correspondence, including emails, calls, and mail.
- Maintain office supplies inventory and place orders as needed.
- Organize and maintain digital and physical filing systems for easy access and retrieval.
- Assist in onboarding new employees by preparing necessary materials and coordinating with relevant departments.
- Serve as a point of contact for internal and external stakeholders, providing prompt and professional assistance.
- Facilitate effective communication within the team and with other departments.
- Draft, edit, and distribute internal communications such as memos, reports, and presentations.
- Support special projects and initiatives as assigned by management.
- Monitor and ensure adherence to office policies and procedures.
- Provide administrative support during meetings, including taking minutes and following up on action items.
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