Maternity Leave Executive Assistant

1 month ago

Moreno Valley, United States Solomon Page Full time

Our client is seeking an adept temporary Administrative Assistant to provide comprehensive support to one of our global executives. This full-time position entails a temp contract, subject to business needs. We are looking for a proactive problem-solver with meticulous attention to detail and strong organizational skills, particularly in managing a complex calendar and domestic/international travel arrangements. The ideal candidate will have exceptional communication skills and the ability to build relationships within the broader network.


  • Pay rate: $42 per hour


Responsibilities:


  • Provide comprehensive administrative support, including heaving scheduling, daily departmental operations, events, and projects.
  • Manage calendar, handle travel arrangements, schedule meetings/conference calls, perform filing and data-entry tasks, organize contacts, send packages, and process expense reports.
  • Assist and work with others within the department/company on various projects, distributions and preparations for events or meetings, both internal and external.
  • Coordinate complex calendars, meetings, appointments, and domestic/international travel logistics (flights, hotel accommodations, and car rental reservations).
  • Plan and organize functions, meetings, and special events, including agenda preparation, material collation/distribution, meeting minute documentation, and follow-up on action items.
  • Manage on-site responsibilities for the local events for the global team
  • Draft, proofread, and edit correspondence and e-mail messages.
  • Create presentations using PowerPoint, Excel, or other programs.
  • Handle confidential duties involving sensitive information.
  • Screen incoming calls/correspondence and responding independently whenever possible.
  • Perform photocopying, printing, and other administrative tasks as needed.
  • Collaborate internally to exchange information on initiatives and/or projects
  • Adaptable and flexible in a fast paced environment


Required Qualifications:


  • Experience with Concur, ADP and Egencia are a plus.
  • Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
  • Strong interpersonal, verbal, and written communications skills for standard English grammar.
  • Excellent grammar, spelling, and punctuation abilities.
  • Ability to read and interpret documents such as contracts and procedure manuals.
  • Demonstrated problem-solving skills and consensus-building abilities.
  • Physical ability to meet job demands, with accommodations available for individuals with disabilities.
  • Five to seven years of experience in preparing presentations, using PowerPoint slides, Excel tables/graphs.
  • Strong interpersonal, verbal, and written communications skills for standard English grammar.
  • Advanced proficiency in MS Office (Outlook, Word, Excel, Access, PowerPoint)
  • High school diploma or general education degree (GED); and five or more years relevant experience supporting senior-level global executives.


If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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