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Executive Assistant to Chief Executive Officer

4 months ago

Tustin, United States Abstrax Tech, Inc Full time

Abstrax Tech


Company: We are a family of scientists, farmers, and pioneers working toward the development of a modern, global industry. Our core value of Innovative Creativity is why Abstrax Tech, Inc. is a leading innovator of the sensorial experiences that shape the cannabis industry.

We specialize in ingredient, processing, and formulation science with a specific focus on terpene research as it relates to:

● Flavor Profiles

● Fragrance

● Discovering New Valuable Molecules

Abstrax collaborates with established equipment and instrument manufacturers to help advance the industry in the manufacturing and analytical sectors.

We are with some of the industry’s largest & growing brands, doing custom formulations for products like vape pens, concentrates, topicals, tinctures, alcohol and more. Although we create Raving Fans everywhere we go, we credit our success to our ability to curate a culture of Teamwork. We are intentional with our recruiting process, ensuring we build our teams with tremendous Care who will continue to deploy the highest Quality of products.


What We Can Do For You:

● Provide insight into a specialized, high growth industry

● Provide the opportunity to acquire highly sought out skills

● Provide the opportunity to further enhance current professional strengths

● Provide a clear path for career advancement

● Provide a safe environment to produce quality work


Extras:

● Affordable group medical/dental/vision coverages

● Over 3 weeks of paid time off and holidays

● Annual performance reviews

● Abstrax Tech Perks dashboard

● 401K

● Paid Parental Leave


Executive Assistant:

The executive assistant will ultimately be responsible for keeping our executive leadership team on task. This role, specifically, will be the executive support for the CEO, COO, and CFO of the organization. This includes calendar management, travel management, reviewing and responding to emails, document maintenance, records management, meeting notes when necessary, and any other administrative tasks that help the executives perform their jobs.

This is a full-time, salaried position with our fast-growing company. We have cultivated a professional, but friendly atmosphere where respect and communication are highly valued.


What You Will Do:

● Manage scheduling for company executives utilizing Microsoft Outlook - this includes meeting with outside vendors and 1:1 meetings for direct reports

● Draft, review, and send communications on behalf of the company executives

● Organize and prepare for meetings, including gathering documents, providing meeting briefs, and potential meeting logistics

● Prioritize and filter through email inboxes by triaging and labeling emails that require attention

● Coordinate travel arrangements

● Maintain various records and documents for company executives

● Manage and prioritize executives’ “To Do” and “Tasks” lists, ensuring they are completed by the expected due date

● Assist in organizing company events such as holiday parties, training sessions, or events from the culture calendar

● Optimize and streamline current administrative practices and procedures


Qualities and Skills You Will Need:

● Ability to work on site at the Tustin office

● Ability to demonstrate the core values of the organization

● Excellent written and verbal communication skills

● Proficiency in Microsoft 365 suite including Outlook, Word, Excel, Teams, and SharePoint

● High level of organizational skills

● High level of discretion

● Experience working with a project management software


Nice to Haves:

● Experience in the cannabis/cannabis adjacent industry

● Proficiency in utilizing Asana

● Experience with EOS and Nintey.io platform

● Experience with Lattice