Tax & Financial Department Secretary

1 month ago

Utica, United States Michigan Financial Companies Full time

Company Overview:

The NobleMark company family is a leading firm specializing in tax and financial services. With a commitment to excellence and client satisfaction, we provide comprehensive solutions to meet our clients' diverse needs.


  • We are seeking a highly organized and detail-oriented individual to join our team as a Tax and Financial Department Secretary. The successful candidate will play a vital role in supporting the smooth functioning of our tax and financial department by providing administrative assistance to team members and ensuring efficient operations.


  • This job requires a minimum of 30 hours each week in office. Join our team and become an integral part of our mission to deliver exceptional tax and financial services to our clients.


Key Responsibilities:


  • Administrative Support: Provide administrative support to the tax and financial department by handling phone calls, managing calendars, scheduling meetings, and organizing documents.


  • Client Interaction: Serve as the first point of contact for clients, both in person and over the phone, and assist them with inquiries, appointment scheduling, and document submission.


  • Document Management: Maintain organized filing systems for client records, financial documents, and correspondence. Ensure accuracy and confidentiality in handling sensitive information.


  • Coordination: Coordinate with internal teams to facilitate smooth communication and collaboration on projects, meetings, and events.


  • Compliance Assistance: Assist in preparing and filing tax returns, financial reports, and other regulatory documents. Ensure compliance with relevant laws and regulations.


  • Financial Transactions: Assist in processing financial transactions, such as invoicing, accurately and in a timely manner.


Qualifications:

  • High school diploma or equivalent; additional education or certification in business administration, accounting, or a related field is preferred.
  • Proven experience in administrative support roles, preferably in a tax or financial environment.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in MS Office suite (Word, Excel, PowerPoint) and office management software.
  • Knowledge of basic accounting principles and tax regulations is an advantage.
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Discretion and confidentiality in handling sensitive information.


Compensation:

  • $17.50 per hour, pending experience

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