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Senior Financial Operations Assistant

2 months ago

Utica, New York, United States Oneida Nation Full time
POSITION OPEN TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY


Salary is Negotiable

Upon successful completion of the probationary period, the employee will receive a wage increase.

Overview:

The role involves calculating, verifying, processing, and reconciling financial transactions related to accounts receivable, accounts payable, payroll, general ledger, and various other accounting activities. The focus is on ensuring the accuracy and completeness of all transactions in accordance with established accounting standards and regulations.

Key Responsibilities:

Deliver exceptional service to both internal and external clients by providing accurate information, researching, and resolving issues promptly.
* Maintain high standards of customer service by addressing inquiries from customers and employees with courtesy and efficiency.
* Adhere to Standard Operating Procedures while suggesting improvements to management as necessary.
* Engage in cross-functional teams to identify and implement process enhancements.
* Participate in all internal training and development opportunities.
* Assist with special projects as needed.
* Cross-train in various departments.
* Update vendor, customer, and employee information; enter invoices, purchase orders, cash receipts, accounts receivable, recurring journal entries, travel expenses, and fixed assets into the financial software system.
* Accurately code and input transactions into the financial system, and prepare documentation to rectify errors.
* Ensure financial data is complete, accurate, and compliant with federal, state, and Tribal accounting policies and procedures.
* Actively participate in team meetings.
* Verify petty cash, cash on hand, and physical inventory balances.
* Facilitate scheduled and on-demand payments and check runs for Payroll and Accounts Payable.
* Conduct general accounting processes to prepare financial documents, records, and reports; manage bank deposits; and complete sub-system closings.
* Ensure financial information is thorough, precise, and compliant with generally accepted accounting principles, as well as federal, state, and tribal regulations.
* Assist in the implementation and testing of upgrades to financial systems and accounting software.
* Prepare and distribute reports to business units, management, and external agencies as required.

Required Skills:

Essential:
* Effective verbal and written communication skills
* Understanding of departmental organization, functions, objectives, policies, and procedures
* Ability to work independently and meet strict deadlines
* Proficiency in various word-processing, spreadsheet, and database software programs in a Windows environment
* Capacity to establish and maintain positive working relationships with individuals from diverse backgrounds
* Experience in preparing, reviewing, and analyzing operational and financial reports
* Knowledge of applicable federal, state, county, and local laws, regulations, and policies related to gaming and gambling activities
* Working knowledge of accounting principles
* Strong organizational skills
* Ability to learn and understand Tribal policies, resolutions, and departmental procedures
* Team-oriented mindset with a collaborative approach
* Ability to meet daily, weekly, monthly, and yearly accounting deadlines

Education Requirements:

Essential:
* Associate's Degree in Accounting or a closely related field
* A combination of experience and education may be considered

Credentials:

Essential:
* Valid Driver's License and Personal Vehicle
* Insurance Required
Nonessential:
* Driver Safety Training

Credential equivalent experience:
Essential:
* Must be authorized to operate a personal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to the start date. Maintaining driver's eligibility is a condition of employment.

Working Conditions:

Essential:
* Frequent walking and sitting
* Regular use of arms and hands
* Occasional standing, bending, kneeling, crouching, and crawling
* Occasional lifting of 11-24 pounds
* Office environment with moderate noise levels

Experience:

Essential:
* Experience in processing financial transactions for Accounts Payable
* Experience in processing financial transactions for Accounts Receivable
* Experience in processing financial transactions for Fixed Assets
* Experience in processing detailed financial transactions for Payroll

Additional Information:

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age, or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Adherence to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies is required.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.

Willingness to obtain additional related education and training is essential.

Must pass a pre-employment drug screen and comply with the Nation's Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and/or a 2-step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma/degree, license, or certification upon employment.