Executive Assistant
1 month ago
Join a dynamic and prestigious professional services firm, where you’ll take on an important role in supporting a high-performing team while keeping daily operations on track. You’ll handle complex calendar management, coordinate important meetings, oversee travel arrangements, and act as a bridge between executives and key stakeholders. You’ll draft professional correspondence, refine reports, and create compelling presentations.
This is more than just a job—it’s an opportunity to grow your career within a highly respected organization. Sharpen your skills, make an impact, and enjoy a range of impressive perks
Responsibilities
- Oversee and coordinate complex schedules, including meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the executive administrative team and internal/external stakeholders, managing and prioritizing communication effectively.
- Organize and prepare meeting materials including agendas, presentations, and minutes.
- Manage detailed travel itineraries and accommodations, ensuring smooth logistics for domestic and international trips.
- Draft, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism.
- Handle expense reporting, budgeting, and reimbursement processes promptly.
- Assist in the planning of special projects, ensuring deadlines are met and objectives are achieved.
- Provide personal support on an as-needed basis.
- Maintain a well-organized office environment, including ordering supplies, managing files, and ensuring the proper functioning of office equipment.
Requirements
- Bachelor's degree required with 3+ years of experience.
- Highly self-motivated and directed
- Solid analytical and communication skills
- Strong attention to detail and excellent organizational skills
- Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment
- Experience working in a team-oriented, collaborative environment
- Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred)
#117678
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
-
Sales Executive, Associate QS Partners
4 weeks ago
Chicago, United States Executive Jet Management Full timeSelect how often (in days) to receive an alert: Title: Sales Executive, Associate QS Partners (NJUS) Company: NetJets Services, Inc. Area of Interest: Sales Location: IL, US Purpose of Position The objective of the Sales Executive, Associate QSP is to learn and experience the complete QSP sales process to include generating and executing all types of...
-
Executive Assistant
2 months ago
Chicago, United States Mack & Associates, Ltd. Full timeJoin a dynamic financial services company in Chicago as a temporary Executive Assistant on a four-month journey, where you’ll play a pivotal role in ensuring smooth operations and effective communication at the executive level. This fully onsite position provides a unique opportunity to make a meaningful impact by supporting senior leaders, handling key...
-
Executive Assistant
1 week ago
Chicago, United States Robert Half Full timeJob DescriptionJob DescriptionOn behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact...
-
Executive Assistant
2 days ago
Chicago, United States Robert Half Full timeJob DescriptionJob DescriptionOn behalf of our client for an Executive Assistant to the CEO of in Healthcare Industry in the bustling city of Chicago, Illinois. This role involves closely collaborating with CEO to manage daily priorities, calendar management, and draft correspondences. The Executive Assistant is also responsible for maintaining contact...
-
Executive Assistant
4 weeks ago
Chicago, United States City Staffing Full timeThis is a long term temporary (expected to last until February 2025), hybrid role located in Downtown Chicago, IL. Schedule: Monday through Friday *please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in. Pay Rate: $48-55 per hourOur client,...
-
Executive Assistant
1 month ago
Chicago, United States LHH Full timeTitle: Executive AssistantDepartment: AdministrationLocation: Chicago (River North)Job DescriptionLHH is hiring for an Executive Assistant for a benefits company located in the heart of downtown Chicago (River North). The Executive Assistant will provide high-level administrative support to senior executives, enabling them to focus on strategic tasks and...
-
Executive Assistant
2 months ago
Chicago, United States Mack & Associates, Ltd. Full timeA mission-driven non-profit in Chicago is looking for a dedicated and dynamic Executive Assistant to join their team in support of a C-level Executive and Program Director. This is a fantastic chance to contribute to meaningful work while having the opportunity to transition from a temporary to a permanent role. In this position, the Executive Assistant will...
-
Executive Assistant
1 month ago
Chicago, United States Mack & Associates, Ltd. Full timeA leading law firm in Chicago is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to one of its distinguished Partners. This is an exciting opportunity for a proactive, detail-oriented professional to join a prestigious organization and play a pivotal role in ensuring seamless daily operations for a...
-
Executive Assistant
2 months ago
Chicago, United States Mack & Associates, Ltd. Full timeA leading financial services firm in Chicago is seeking a highly skilled Executive Assistant to provide comprehensive support to the Chief Investment Officer (CIO) and a team of Managing Directors within the investment team. This role requires an exceptional professional who can effectively manage complex schedules, coordinate high-level meetings, and...
-
Executive Assistant
1 month ago
Chicago, United States LHH Full timeTitle: Executive AssistantDepartment: AdministrationLocation: ChicagoJob DescriptionThe Executive Assistant plays a crucial role in providing top-tier administrative support to senior executives, allowing them to concentrate on strategic initiatives and decision-making. This position involves managing daily schedules, coordinating meetings, handling...
-
Executive Assistant
3 days ago
Chicago, United States Pikemann Full timeProminent Company needs an Executive Assistant! ***MUST RESIDE NEAR CHICAGO, IL***This software development company is looking for an AMAZING Executive Assistant to join their team. Someone with proven experience working alongside and for high level individuals would be a solid fit for this opportunity! Benefits:Flexible Working Schedule (Fully...
-
Executive Assistant
9 hours ago
Chicago, United States LaSalle Network Full timeLaSalle Network is pleased to be partnered with a reputable private capital firm created by one of the most prominent families in Chicago. They're seeking an experienced Executive Assistant to support a dynamic investment team, as well as three of their senior leaders. This role offers the opportunity to work closely with executives and contribute to a...
-
Executive Assistant
3 days ago
Chicago, United States LaSalle Network Full timeLaSalle Network is pleased to be partnered with a reputable private capital firm created by one of the most prominent families in Chicago. They're seeking an experienced Executive Assistant to support a dynamic investment team, as well as three of their senior leaders. This role offers the opportunity to work closely with executives and contribute to a...
-
Executive Assistant
3 months ago
Chicago, United States Mack & Associates, Ltd. Full timeAre you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Chicago is seeking a dedicated Executive Assistant to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...
-
Executive Assistant
2 weeks ago
Chicago, United States Addison Group Full timeJob Title: Executive AssistantLocation: Chicago, IL- 100% Onsite Job Type: Contract Job DescriptionAs an Executive Assistant, you will be responsible for supporting the executives in managing their day-to-day operations, handling confidential matters, and ensuring efficient communication. You will be expected to handle scheduling, correspondence, travel...
-
Executive Assistant
2 days ago
Chicago, United States Connect Search, LLC Full timeWe have an exciting opportunity for an experienced Executive Assistant available in Chicago's West Side!Are you an experienced Administrative professional local to the area? Are you looking for a new challenge with an established organization that is a cornerstone of the community? Are you Spanish bilingual? If you answered "yes" to these questions, this...
-
Executive Assistant
2 weeks ago
Chicago, United States Connect Search, LLC Full timeWe have an exciting opportunity for an experienced Executive Assistant available in Chicago's West Side!Are you an experienced Administrative professional local to the area? Are you looking for a new challenge with an established organization that is a cornerstone of the community? Are you Spanish bilingual? If you answered "yes" to these questions, this...
-
Executive Assistant
2 days ago
Chicago, United States The Larko Group Full timeThe Executive Assistant to the Chief People Officer, Chief Financial Officer, and the Chief Compliance Officer will play a key role in ensuring high-level initiatives are met. You will serve as the primary point of contact for internal and external stakeholders, managing critical relationships with professionalism and discretion for this mission-driven...
-
Executive Assistant
1 month ago
Chicago, United States The Larko Group Full timeThe Executive Assistant to the Chief People Officer, Chief Financial Officer, and the Chief Compliance Officer will play a key role in ensuring high-level initiatives are met. You will serve as the primary point of contact for internal and external stakeholders, managing critical relationships with professionalism and discretion for this mission-driven...
-
Executive Assistant
3 months ago
Chicago, United States The Larko Group Full timeJoin a top-tier professional services firm where you'll play a key role in supporting the executive administrative team and ensuring seamless day-to-day operations. In this role, you'll manage intricate calendars, coordinate meetings, and arrange travel logistics. You'll also act as a point of contact between executives and stakeholders, draft and edit...