Property Manager

5 months ago

Houston, United States Triten Real Estate Partners Full time

PURPOSE:

The Property Manager is accountable for protecting, maintaining, and enhancing the value of Triten’s commercial real estate assets to maximize the owner's financial return and for the benefit of the tenants, consumers, and the community. This is accomplished by direction and coordination of the center's operational activities, leasing, and marketing. This individual represents the property owner to both the tenants and the public. Currently, the Triten portfolio of assets includes over 313 tenants, over 3 million square feet of assets under management, consisting of industrial, mixed-use, office and IOS properties. It is anticipated that these holdings will grow over the coming year and include multiple mixed-use projects and industrial buildings under development. The new hire mandate is a result of growth over the past year as well as expected growth based on the acquisition pipeline. The job will be high energy, fast-paced, with a high degree of growth and upward mobility. Triten Real Estate Partners seeks highly motivated individuals to complement its quickly expanding needs.


ROLES AND RESPONSIBILITIES:

  • Demonstrate a positive, professional, and client-oriented attitude about the company with coworkers, tenants, clients, and the public whether contact is by mail, telephone, or in person. Constantly strive for improvements in the work process and results to better meet clients’ expectations.
  • On assigned properties, act as the company's primary coordinator to ensure that the company’s efforts fully meet and exceed contractual property management obligations. Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, tenant build-out, and other operations.
  • Develop operating income/expense budgets and capital budgets that reflect the owner's objectives for operating the property, cash flow requirements, and leasing strategy. Prepare this document to be used as an ongoing accounting reporting tool. Further accountability includes administration of budgets, operational review, and analysis of corrective action needed. Recommend and implement programs that contribute to center profitability.
  • Analyze and distribute monthly financial statements including operating variances from budget, cash management, and strategies for collection of receivables. Verify CAM cost documentation and prepare center information sheets detailing annual estimated CAM cost and previous three-year actual CAM costs.
  • Through coordination with the operations team, administering leases on each project, including promptly synopsizing new leases, reviewing all tenant billings, analyzing lease clauses, preparing vacancy reports, enforcing tenant compliance, and performing landlord obligations. Identify leasing prospects and occasionally respond to routine leasing inquiries. Interface with leasing representatives/brokers and assist to ensure spaces are leased/re-leased promptly.
  • Keep accurate records of current space conditions including roof, HVAC, utilities, and special circumstances. At all times keep the space in condition to show.
  • Coordinate collection and documentation of all revenues following lease obligations of tenants and the owner's policy on accounts receivable. Collect delinquent accounts promptly. Communicate with the accounting department to ensure accuracy of rent roll and accounts receivable.
  • Engage, contract, supervise, and approve invoices for all goods/services required to maintain the properties up to company and owner standards. Develop a network of emergency services and be available for 24-hour per weekend coverage as required. Supervise on-site maintenance mechanics, if utilized at assigned properties. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. Forecast and manage replacement of major capital expense items including HVAC systems, roof systems, parking lot surfaces, etc.
  • Manage tenant relations and coordinate requests for repairs and maintenance, understanding rent charges, lease issues, and other tenant concerns. Assist in managing tenant "fit-up" work, as needed or assigned. Represent ownership at promotional meetings of merchants. Complete regular retail sales analysis to ensure thorough information on center sales and accurate, timely overage billings.
  • Liaison with other disciplines/departments within the company to provide a team approach to the management of real estate. Coordinate the activities not directly controlled by the manager but directly related to each property i.e.: production of sales statements, insurance monitoring, leasing, marketing and promotions, capital improvements, accounting/financial reporting, and legal services.
  • Establish and maintain collaborative working relationships between departments, co-workers, and particularly with other members of a project team. Prepare for team meetings, in advance, and act as chairperson for the meeting.
  • Keep abreast of new technologies, systems, and procedures related to property management.


QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Bachelor’s Degree with a concentration in Business, Accounting, or Finance
  • 3-5 years' experience in property management
  • Experience in Yardi & Excel required
  • Communication Proficiency
  • Business Acumen
  • Customer/Client Focus
  • Decision Making
  • Financial Management
  • Results Driven

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