Estimating Coordinator

3 weeks ago

Mount Airy, United States Keller Brothers, Inc. Full time

POSITION SUMMARY

The Estimating Coordinator is responsible for the planning, directing, and coordinating, daily construction management activities. This position will work in conjunction with Estimating Director and EVP of Operations to review Bid Opportunities, create Bid Schedule, and update Bid Calendar including all relevant Bid deadlines and dates (RFI Deadlines, Qualification Deadlines, Pre-Bid Meetings, Bid Submission Deadlines, Bid Extensions, Turnover Meetings, etc.). The Estimating Coordinator is also responsible for oversight and development of the Estimating Assistant position.


  • Responsible for the oversight and development of the Estimating Assistant. Ensures that the Estimating Assistant’s responsibilities are completed on time and error free. Develops processes for Estimating Assistant.
  • Oversees the following responsibilities of the Estimating Assistant and at times performs the functions as necessary:

-Ensures search for Bids and Qualifications through review of County Website Posting and Bid Reporting Services is completed as required. Assists as necessary

-Assists with the weekly go/no go report prepared by the Estimating Assistant sent to the Marketing, Business Development, and Estimating Director.

-Ensures that required bid documents for projects under consideration have been downloaded and distributed. Assists as necessary

-Ensures the necessary deliverable report and meeting agenda for less complex pre-qualifications and bids has been prepared accurately prior to review by Estimating Director and Estimator. Assist as necessary, or as workload demands. Be well versed in all documents and ready to discuss them at each meeting.

-Ensures projects have been set up properly in the system; project folders are created, hard copies of bid documents have been ordered as requested at deliverables meeting/or by estimator/estimating director, Bid Manager project page has been created, addenda are posted and printed. Assists as necessary, or as workload demands. 

-Ensures that relevant suppliers and manufacturers’ representatives are contacted to increase participation in various trade divisions and that assigned Estimator is notified and points of contacts for subcontractor / trade contractors have been established and communicated. Assists as necessary.

-Ensures that Internal Post-Bid process have been completed.

-Returning Bid Documents

-Scanning Proposals

  • Initiates and oversees the Bid Runner process on Bid days.
  • Responsible to lead, prepare and submit qualifications on owner forms and assign responsibilities. Coordinate technical submission responsibilities with Operations.
  • Responsible to lead, prepare and submit Bid Forms and other required deliverables for Bid Opportunities and assign responsibilities. Coordinates with Operations in regards to technical components of submission prepared by Operations as a component of a proposal to be submitted by Estimating Department.
  • Reviews the qualification and bid submission requirements for projects under consideration to aid in overall project evaluation.
  • Prepare and update Bid Submission and pending Bid Tracking Logs
  • Assists in reviewing all contracts for accuracy and ensuring final execution.


EDUCATION AND/OR EXPERIENCE

  • 3+ years of experience working for a commercial general contractor
  • Proficiency in Microsoft Office Suite of programs, primarily Outlook, Excel, and Word.
  • Adobe Professional or Bluebeam Revu experience is preferred
  • Excellent Interpersonal and communication skills
  • Proven ability to manage multiple tasks and deadlines

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