Document Controller

4 weeks ago

Camden, United States Taylor Hopkinson | Powered by Brunel Full time

Document Controller required for a Major Offshore Windfarm Developer in the Northeast.

RESPONSIBILITIES:

  • Ensure IM policies comply with the parent company requirements, with updates as needed
  • Manage all paper and electronic document / data flow within the project(s) or portfolio, and to / from contractors / vendors
  • Create, maintain, and manage delivery against the document and data distribution matrix to aid information flow between the company and our contractors / vendors
  • Create and maintain the workflows within the Electronic Document Management System to ensure efficient and timely exchange of data without security incident.
  • Assist with timely review and turnaround of document submittals
  • Establish and coordinate the use of document "team working areas" for uncontrolled documents and informal sharing
  • Ensure proper application of the appropriate metadata fields and records / retention labels as required by IM policy
  • Seek out means of automation or process improvement to drive efficiency in data transfer and metadata application
  • Train internal and external users on information management policies, processes, and requirements, and support various functions and phases through the consistent application of IM policies and best practices
  • Project-specific Document Control:
  • Proactively monitor trends in the IM data and landscape to flag potential delays, cost, or quality issues. This will include development and delivery of dashboards or status reporting to management as applicable (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics, etc.)
  • Execute project archiving and handover to the next project phase / Operations
  • Coordinate IM processes and implementation with the CVA team:
  • Liaise with contractors, internal team, and the CVA on all document issues
  • Submit documents to the CVA and track the submission status and report the metrics to the team.
  • Track contractor comments and approvals, along with document resubmissions.
  • Manage return status of project documentation within the Document Management System.
  • 5% - Other duties as assigned

REQUIREMENTS:

  • 4+ years related or similar-industry work
  • 5+ years' experience as a Document Controller or equivalent knowledge
  • Engineering background, able to read drawings and prints is a plus
  • Knowledge of:
  • Document control processes and systems on Major Capital Projects
  • Interface management in the major execution of contracts (e.g. FEED, EPC, EPCM)
  • Cross-discipline engineering documents (requirements and use)
  • Discipline approval processes within project teams
  • Records Management and version control principles /implementation methods
  • Document and data control and management systems as well as project reporting software
  • RDS-PP or other equipment tagging methods
  • SharePoint / Teams
  • Experience with Aconex preferred
  • Storage, transfer, and back-up of large data sets

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