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Temporary Administrative Assistant

3 months ago

Fort Worth, United States First Presbyterian Church Fort Worth Full time

To apply, email your resume to HR@fpcfw.org


Opportunity:

First Presbyterian Church Fort Worth, established in 1873, is a vibrant source of faith, community, and service for people from all walks of life. With over 1600 members, we offer dynamic worship, outreach programs serving 1,000 neighbors weekly, and early education for children up to 5 years old. Known for our inclusive and caring environment, we are considered by many as the best place to work. Our culture is differentiated by our people-first approach and our commitment to serve our community. This position is on a temporary basis while an employee is on short-term medical leave and is expected to last for an unknown duration but no longer than early September 2024. While this may be full-time, this position will not be eligible for any benefits.


Contributions Defining Impact:

The essential functions listed are representative of those required to successfully perform the job.

  • Provide administrative assistance to church leadership, clergy, staff, committees, and various ministry teams
  • Produce and collate documents for worship services, special services, meetings, newsletter, and as needed
  • Ensure efficient workflow, serve as a resource, and support the ministries of the church
  • Welcome visitors, members and volunteers in a warm and friendly manner. Address inquiries, provide necessary information, and offer guidance as needed
  • Maintain and update church databases, including membership and records, attendance, and contact information for effective outreach and communication
  • Assist in planning and coordinating church events, meetings, and activities with church members and staff
  • Maintain the church office and ensure it operates efficiently
  • Contribute to the overall success of the Church and the ministries by performing additional duties as assigned


Essential Requirements:

Education & Experience

  • High school education or equivalent is required, with some college preferred
  • Must have a minimum of three years of administrative assistant experience, preferably within a church environment
  • Intermediate Proficiency in Microsoft Office
  • Experience in ShelbyNext is preferred
  • Understanding of, or willingness to learn about, the Presbyterian Church (U.S.A.), including basic principles, beliefs, governance, operations, mission, and practices
  • Experience in church life, regardless of denomination, is desirable


Knowledge, Skills & Abilities

  • Ability to handle confidential information with good judgement
  • Ability to adapt to workplace stressors like competing priorities and background noise
  • Attention to the security/safety of people on church property
  • Ability to engage in problem resolution, assess the situation objectively, and potentially manage unexpected situations with composure
  • Audience-tailored messaging and superior customer service
  • Resourcefulness and adaptability in a dynamic environment with excellent time management
  • Ability to meet deadlines and work in a sometimes stressful environment is essential
  • Exhibit compassion and professionalism while maintaining compliance with established rules and procedures
  • Excellent oral and written communication (in English Language), interpersonal, cross-functional collaboration, and problem-solving skills
  • Effectively collaborate and communicate with key stakeholders, multiple departments, committees, and others. Handle private information with discretion
  • Must be legally authorized to work in the US without sponsorship (currently or in the future)


Environment:

The physical demands reflect requirements to successfully perform the essential job functions. Reasonable accommodations may be provided for individuals with disabilities.


  • Punctual and daily onsite attendance is required to ensure clergy, members, staff, and committees receive necessary support. Occasional overtime or event participation may be required
  • Constant movement throughout the buildings and properties and ability to periodically stoop, kneel, bend, crouch, twist, squat, push/pull, and move up to 15 pounds regularly. Digital dexterity and ability to reach are required to assemble, retrieve, and replace things
  • This position must be able to gather and organize information and close visual acuity is required to perform activities, such as reading, preparing and analyzing data, proofreading, general hazard identification, counting, and overall assessment of environment
  • Must hear with aid, effectively converse with stakeholders, and respond quickly to sounds or emergency situations in potentially noisy environments
  • Must adapt to workplace stressors such as complaints, emergent situations, loud noises, or competing priorities
  • Must understand direction, adhere to, and apply process protocols timely


Team:

The First Pres team is inclusive and diverse, valuing empathy, diversity, compassion, and collaborative contributions. Our dynamic environment promotes growth, collaboration, and mutual support.


We are proud to be an equal opportunity employer that promotes an inclusive work environment in which all people authentically belong. We are interested in every qualified candidate who is eligible to work in the United States; however, we are not able to sponsor visas. All qualified applicants will receive consideration for employment without regard for one’s race; color; sex; national origin; age; pregnancy, childbirth, or related medical condition; military/veteran status; marital/domestic partner status; physical or mental disability; medical condition; religion or religious affiliation, except where determined to be a bona fide occupational qualification; sexual orientation; gender; gender identity or expression; genetic information; ancestry; or any other category protected by applicable federal, state, or local law.


Other Duties:

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and may change at any time, with or without notice.


Compensation for You:

Pay is determined by previous qualifications, market data, and internal equity and begins at $20.00 per hour, paid on a semi-monthly basis. As a mission-based organization, we believe in supporting our employees through an amazing benefits package.


To apply, email your resume to HR@fpcfw.org