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Office Services Assistant
2 months ago
A prominent national law firm is seeking a proactive and detail-oriented Office Services Assistant to support daily operations by maintaining the office environment, assisting with catering and reception, and handling mail and general office services. The ideal candidate will play a key role in ensuring the office runs smoothly and efficiently, providing support across various tasks and departments. This is a temporary role last anywhere from 3-4 months.
Key Responsibilities:
- Pick up and drop off mail at the end of the day.
- Manage the drop-off of FedEx packages.
- Replenish paper and supplies in copiers and printers.
- Process incoming mail and packages.
- Fulfill print and binder requests from various departments.
- Set up and clean up for catered meetings and events.
- Arrange and prepare conference rooms for meetings, ensuring rooms are tidy, stocked, and appropriately set up for the next group.
- Assist with coordination and setup of office events and functions.
- Provide coverage for the reception desk, greeting clients and visitors in a professional manner.
- Answer phones and direct calls appropriately.
- Assist with directing guests to meetings and providing assistance as needed.
- Restock office kitchens, ensuring coffee stations, snacks, and supplies are available and neatly organized.
- Keep common areas, such as break rooms and meeting spaces, clean and presentable throughout the day.
- Coordinate with building services as needed to ensure a clean and well-maintained office environment.
Qualifications:
- At least 2 years of admin/office services experience.
- Previous experience in an office services or administrative support role preferred.
- Strong attention to detail and organizational skills.
- Ability to multitask and manage time efficiently in a fast-paced environment.
- Strong communication and interpersonal skills.
- Ability to lift and move moderately heavy items, such as packages and catering equipment.
Compensation:
$23-$28/hr. depending on experience
Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.
