Office Administrative Assistant
1 month ago
Office Administrative Assistant, CPA firm
- On-site in NYC (near Empire State Building)
- Part-time (ability to become Full-Time)
- Proficiency in Hebrew a must
Job description
Our client is a CPA firm specializing in providing comprehensive financial and tax services to international clients, particularly Israeli individuals and businesses moving to the United States or US individuals considering a move to Israel. They are committed to delivering exceptional service and tailored solutions to their diverse client base. They offer a collaborative work environment, continuous professional development opportunities, and a clear career path for ambitious individuals who are passionate about accounting and international tax.
They are seeking an office administrative assistant to assist their NYC branch. You will be providing support to two professional accountants in an in-office setting. The position is part time (with ability to become full time) and requires proficiency in speaking and writing in Hebrew, as for the majority of their employees and clients, this is their native language.
Duties:
- Schedule and coordinate meetings for professionals
- Work closely with firm accountants utilizing strong communication and organization skills
- Must balance multiple responsibilities in a fast-paced deadline-oriented environment following firm standard operating procedures
- Provide day to day administrative support to partners
- Draft and proof engagement letters to clients
- Process, assemble and send correspondence, tax returns and financial statements to clients
- Greet clients in a friendly and professional manner, answer telephone, take messages and respond to general questions
- Manage mail with attention to due dates and actions required
- Produce a variety of materials including but not limited to letters, memoranda and reports
- Provide reception and office services which includes but is not limited to sorting mail, maintenance of electronic and hard copy filing system, maintaining general office areas (kitchen, copy room, storage room), ordering supplies, arranging for repair and maintenance of office equipment
- Manage and monitor client portal, update and maintain accurate client information
- Work with partner to set up client billings, processes and mails client invoices
- Process accounts receivable and daily deposits as needed
- Prioritizes and works independently or with minimal supervision
- Facilitate supply orders to maintain a well-stocked and organized office
REQUIREMENTS:
- Proficiency in speaking/writing in Hebrew
- 1+ years’ experience in office administration preferred
- 1+ years’ experience working in an accounting firm or similar industry preferred
- Word, Excel, Outlook, Adobe Acrobat. Ability to learn software quickly.
- Ability to operate scanner, copier and printers
- Excellent written and verbal communication skills
- Possesses superior customer service skills.
- Displays independent judgment and diplomacy skills
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