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Part-Time Operations Coordinator

1 month ago

San Diego, United States San Diego Master Chorale Full time

Title: Operations Coordinator

Reports to: Music Director

Status: Part-time / Non-exempt

Salary: $25-$27 / hour, 12-15 hours per week


Position Summary: The San Diego Master Chorale is seeking a highly organized and detail-oriented Operations Coordinator to manage the logistics of San Diego Master Chorale singers and events. This part-time role involves working closely with the Music Director, staff, and a 130-member chorus of volunteer and professional singers. This position requires exceptional organizational skills, attention to detail, and effective communication with various stakeholders.


Work Environment and Schedule: This position offers a hybrid work structure, combining remote tasks with in-person attendance. Weekly in-person rehearsals are held at First United Methodist Church of San Diego (2111 Camino del Rio S.), with performances and other events taking place at various venues across San Diego County. Availability is required for weekly operations meetings, rehearsals, concert weekends and other events as scheduled (see the concert schedule at sdmasterchorale.org/2024-25-season), and other events as required. Reliable transportation is required.


SINGER PERSONNEL

  • Manage communication with singers through email and chorus management software (Chorus Connection).
  • Track attendance, absences, and roster updates; address related inquiries.
  • Oversee onboarding of new and returning singers, including distributing handbooks and updating Chorus Connection.
  • Assist the Music Director in assembling performance rosters and monitoring attendance.
  • Maintain and update rosters, email lists, attendance records, music files, seating charts, and concert details in Chorus Connection.
  • Send weekly rehearsal reminders with all relevant information.


REHEARSAL & EVENT PRODUCTION

  • Oversee weekly rehearsal operations in person, including setup, making announcements, and coordinating guest artists as needed.
  • Develop detailed production plans for concerts, including schedules, logistics, and organizing guest artist arrangements.
  • Coordinate production needs at venues including singer logistics (e.g. green room, parking, accessibility) and stage crew setup.
  • Communicate stage directions and production details to singers and guest artists before and during performances.
  • Collaborate with the Music Librarian and artistic partners to ensure timely distribution and collection of music materials.
  • Support the preparation and proofreading of concert program books.
  • Assist in coordinating logistics for engagement and outreach activities as assigned.


AUDITIONS

  • Coordinate auditions for new and returning singers, including scheduling and communication.
  • Maintain organized audition records and respond to inquiries throughout the season.


QUALIFICATIONS

  • Strong communication, organizational, and interpersonal skills.
  • Excellent written and verbal communication abilities.
  • Highly detail-oriented, with strong multitasking, prioritization, and time management skills.
  • Proficiency with Google Workspace, MS Office, and collaborative tools (experience with Chorus Connection is a plus).
  • Solid knowledge of spreadsheets, databases, and word processing software.
  • Availability for evening and weekend events.
  • Ability to work both independently and collaboratively, managing shifting priorities with minimal supervision.
  • Experience in performing arts required; passion or interest in the arts is highly valued.


APPLICATIONS

Please submit a statement of interest outlining how your experience aligns with this position at the SD Master Chorale, along with a current résumé. Applications will be reviewed on a rolling basis.


Please send materials by email to Executive Director Jen Rogers at jen@sdmasterchorale.org.


Deadline for submission: December 20, 2024.


San Diego Master Chorale is an Equal Opportunity Employer. We are committed to providing a work environment free of discrimination and harassment. All employment decisions are made based on organizational needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, military status, or any other characteristic protected by federal, state, or local laws. We encourage applicants of all backgrounds to apply, especially those who are underrepresented in the arts. We also strive to provide reasonable accommodations to individuals with disabilities, ensuring that all applicants have access to the application process and employees are supported in their roles.