Executive Administrative Assistant
3 weeks ago
Job Details:
Job Title: Executive Admin IV
Job Duration: 12+month contract (Possibility for extension)
Job Location: Cupertino CA –Hybrid
Summary
We’ve all found apps we love and apps that have changed our lives.
Apps transform the ways we learn, work, travel, have fun, and pursue our passions.
In 2008, the App Store launched with 500 apps.
Now there are more than two million. And so our team challenged ourselves:
How can we offer more perspective and insight?
How do we showcase the work of creative developers?
How can we make the App Store a place our hundreds of millions of customers will want to visit every single day?
We’re hiring people who want to help make that happen The App Store and Client Arcade team is looking for a highly organized, motivated and resourceful individual capable of excelling in a fast-paced environment to join our team as an administrative assistant.
Working closely with another admin, you will provide excellent, comprehensive administrative and operational support to multiple directors.
This position requires a tenacious self-stater
Who can anticipate the needs of the team, taking initiative to tackle problems independently, as well as working collaboratively with other admins?
Description
In this position, you'll provide administrative support for members of the App Store and Client Arcade leadership teams.
It’s key that this role demonstrates a sense of urgency, clear ability to collaborate, support people, and contribute to the team in an energized way.
DAILY RESPONSIBILITIES INCLUDE: -
Manage daily schedules, meetings and video/conference calls for App Store directors
Order supplies for new hires, and keep inventory of all equipment
Arranging team meetings and off-sites
Coordination and collaboration with cross-functional teams and other administrative assistants
Manage purchase requests/orders, booking travel, managing expenses and mailroom duties
New hire coordination, ensuring new hires are set up for their first day at Client
Management and implementation of efficient administrative processes
Facilities management and conference room coordination
Key Qualifications
5+ years of experience supporting executives or large teams
Ability to utilize tact, diplomatic discretion and good judgment at all times, especially when exposed to sensitive or confidential material
Must be well organized, detail oriented, with outstanding time-management skills
Proven ability to juggle multiple projects, deadlines, schedules, and support executives with very demanding schedules
Excellent verbal and written communication skills
Calm, confident and professional during high stress situations
High integrity; capable of handling confidential information with discretion
Proficiency with a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, iCal and other productivity tools
Confidence and experience collaborating in a highly cross-functional environment
Ability to thrive with limited direction
Education & Experience
BA/BS degree preferred, or equivalent experience.
EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
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