Administrative Assistant
4 weeks ago
We are seeking an experienced Administrative Assistant to support several Senior Managers on our client's team. In this role, you will play a crucial part in coordinating between multiple team leads and their respective groups and cross-functional partners. The ideal candidate is highly organized, resourceful, adaptable, and passionate about helping teams run smoothly.
This position requires a tenacious self-starter with significant experience as an executive assistant within a dynamic high-tech environment. You must have supported senior leaders in previous roles to be considered for this opportunity.
JOB RESPONSIBILITIES
• Assist Creative Operations senior leaders and their teams with administrative tasks.
• Maintain heavy calendar management for multiple senior leads.
• Prioritize and schedule meetings between senior leads, teams, and cross-functional partners.
• Liaise with local site teams and corporate meetings/events teams as required.
• Answer correspondence and redirect to appropriate team members when necessary.
• Assist with communicating team updates to stakeholders.
JOB QUALIFICATIONS:
• Minimum of 4 years of experience supporting Senior Manager level or higher discipline leads in an administrative/coordinator capacity.
• Experience working with creative organizations is strongly preferred.
• Demonstrated ability to collaborate with distributed teams across different timezones (Cupertino, Culver City, New York, EMEA, APAC).
• Prior experience planning, coordinating, and communicating team meetings/events virtually or in-person is required.
• Bachelor's degree or equivalent experience requiredLearn More
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