Office Support Specialist

2 weeks ago

Troy, United States Re-Bath Full time
Job DescriptionJob DescriptionBenefits:
  • Life insurance
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Vision insurance

Job Location: In Person

Job Type: Full-time

Salary: $16.00 - $20.00 per hour based on experience

Job Overview: Calling all extroverts we are seeking a dynamic and organized individual to join our team as an Office Support Specialist with a focus on recruiting and basic CRM (Salesforce) support. You will get the chance to talk to prospective candidates by phone throughout the day.

The ideal candidate will also possess excellent office support skills and the ability to contribute to our employee recruitment efforts. This role involves a combination of administrative tasks, coordination, active participation in the recruiting process, basic on-boarding, and providing basic IT support to the team.

Responsibilities:


1. Office Support:


  • Provide general administrative support, including managing phone calls, emails, and scheduling appointments.
  • Maintain organized and efficient office systems and procedures.
  • Assist in the preparation of documents, reports, and presentations.
  • Manage office supplies and equipment, ensuring a well-equipped and tidy workspace.
  • Verifying appointments and checking for contract accuracy.
2. Recruiting:


  • Collaborate with hiring managers to understand staffing needs and requirements.
  • Source and screen candidates through various channels, including job boards, social media, and referrals.
  • Coordinate and schedule interviews, ensuring a positive candidate experience.
  • Conduct initial interviews and assessments to evaluate candidate suitability.
  • Assist in the development of job descriptions and posting openings on relevant platforms.
3. On-boarding:


  • Facilitate the on-boarding process for new hires, including paperwork, orientation, and training coordination.
  • Ensure a smooth transition for new employees into their roles.
  • Provide basic IT orientation to new hires, including setting up email accounts and access to necessary tools.
4. IT Support:


  • Offer basic IT support to employees, troubleshooting common hardware and software issues.
  • Assist in the setup and maintenance of office computers, printers, and other equipment.
5. Data Management:


  • Maintain accurate and up-to-date records in the applicant tracking system (ATS) and other databases.
  • Generate regular reports on recruitment metrics for analysis and improvement.
Qualifications:


  • Proven experience in office support roles, demonstrating strong organizational and multitasking abilities.
  • Basic understanding of IT support, with the ability to troubleshoot simple computer issues and assist coworkers.
  • Previous exposure to recruiting or HR functions is highly desirable.
  • Excellent communication skills, both written and verbal.
  • Proficient in MS Office suite and familiarity with applicant tracking systems.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • High attention to detail and accuracy.
Education and Experience:


  • High school diploma or equivalent; additional relevant qualifications are a plus.
  • Prior experience in an administrative or office support role.
Benefits:


  • Health insurance
  • Dental insurance
  • Employee discount
  • Life insurance
  • Paid time off
  • Vision insurance
  • Flex schedule (some weekend work required as necessary)
Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Schedule:

  • 8 hour shift
Ability to Relocate:

  • Troy, MI 48083: Relocate before starting work (Required)
Work Location: In person

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