Administrative Assistant

3 weeks ago

Pleasanton, United States Ultimate Staffing Full time
Position Overview

Ultimate Staffing Services is actively seeking a detail-oriented Executive Assistant to support senior executives in a fast-paced environment in California. This role requires a highly organized individual who can manage a variety of tasks and projects with precision and confidentiality.

Responsibilities

  • Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents as needed.
  • Assist in organizing and preparing for meetings, including gathering documents and attending to logistics of meetings.
  • Conduct research, compile data, and prepare reports as required.
  • Maintain and organize files and records, ensuring they remain updated and accessible.
  • Manage incoming calls, emails, and other communications, responding appropriately and promptly.
  • Facilitate communication between executives and internal/external stakeholders.

Qualifications

  • Proven experience as an executive assistant or in a similar role supporting senior management.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with discretion and integrity.
  • Strong problem-solving skills and attention to detail.

Required Work Hours

The Executive Assistant is expected to work full-time hours, with a schedule that may require flexibility to meet the needs of senior executives.

Benefits

Ultimate Staffing Services offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off, among other benefits.

Additional Details

Salary Range: $26.00 - $28.00 per hour.



Desired Skills and Experience

Position Overview
Ultimate Staffing Services is actively seeking a detail-oriented Executive Assistant to support senior executives in a fast-paced environment in California. This role requires a highly organized individual who can manage a variety of tasks and projects with precision and confidentiality.

Responsibilities
Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents as needed.
Assist in organizing and preparing for meetings, including gathering documents and attending to logistics of meetings.
Conduct research, compile data, and prepare reports as required.
Maintain and organize files and records, ensuring they remain updated and accessible.
Manage incoming calls, emails, and other communications, responding appropriately and promptly.
Facilitate communication between executives and internal/external stakeholders.
Qualifications
Proven experience as an executive assistant or in a similar role supporting senior management.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with discretion and integrity.
Strong problem-solving skills and attention to detail.
Required Work Hours
The Executive Assistant is expected to work full-time hours, with a schedule that may require flexibility to meet the needs of senior executives.

Additional Details
Salary Range: $26.00 - $28.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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