Onboarding Coordinator

7 days ago

Boston, United States Planet Professional Full time

Onboarding Coordinator

Contract

$25-29hr

5 months

Start 12/23

Process: 1 video interview

Industry: Hospital

Hours: full-time

Location: Brookline, MA

WFH situation: Mostly remote, but must be able to come onsite sometimes (like 2 times per month) for team meetings & gatherings

Background check- yes + health screen

Vaccinated- yes + booster

Why open: Cover a leave. This helps with new hire orientation and onboarding for all Full-time and contractor hires in the Philanthropy division.


Must haves:

-Bachelor degree

-2+ years of relevant HR experience

-Has led classes / orientations / trainings over video (Zoom)

-Strong communication skills (including leading presentations)

-MS Office (Outlook, Excel, Word & Teams)

-Vaccinated for Covid

Preferred:

-Healthcare, Non-Profit or Foundation experience


Job Description:

The Onboarding Coordinator is responsible for the management and execution of onboarding strategy in the Philanthropy Division. These responsibilities include oversight of the onboarding experience for full-time and temporary hires, as well as promoted staff.


PRIMARY RESPONSIBILITIES:

  • Oversight of onboarding strategy and execution for the Philanthropy Division; about 60 full-time new hires, 15 temporary hires, and 50 promotions each fiscal year;
  • Partner with Human Resources, Information Services, and internal hiring managers/hires to support access, technology, and set-up for new staff;
  • Lead weekly Philanthropy Orientation (via Zoom) for all new Division staff and continuously enhance orientation components;
  • Manage existing new staff initiatives:
  • Hold New Staff Check-Ins (Zoom) to collect feedback on onboarding, training, and experience;
  • Host and coordinate a quarterly program (in-person) for new hires to welcome them to the Division in partnership with the Office of the Senior Vice President;
  • Oversee the Staff Buddy program including pairing and engagement opportunities for all new Philanthropy staff;
  • Analyze New Hire Experience Survey data quarterly;
  • Uphold the highest level of confidentiality across all responsibilities.


JOB QUALIFICATIONS:

Bachelor’s degree required with a minimum 4+ years of experience. Non-profit industry experience a bonus.


  • KNOWLEDGE & SKILLS:Excellent written and effective verbal communications skills in-person and via technology platforms (ex. Zoom or Microsoft Teams).
  • Public speaking experience and interest a must;
  • Handle all situations and documentation in a highly confidential manner;
  • Ability to prioritize and manage multiple initiatives and work collaboratively with a variety of stakeholders;
  • Experience with data management and identifying trends to support decision-making. Demonstrates an end-user support orientation;
  • Mastery of Microsoft Office Suite products.

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