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Construction Project

2 months ago

Monterey, United States Avila Construction Company Full time

Project & Contract Administrator 

Job Summary: 

The primary function of this role is to ensure that contracts and other project and safety related 

materials are distributed, tracked, filed & followed through to completion. A successful applicant for this position must be highly organized and determined to finish tasks through to completion. This person also must be self-motivated, possess a high level of professionalism and interpersonal skills, have familiarity with reading and navigating construction plans, have a strong critical thinking and solution-oriented mindset, be familiar with 

the general workings of commercial construction, and have excellent communication and skills.  

 

We are also searching for an applicant who is looking for long term-professional growth 

opportunities and who envisions a life on the beautiful and highly coveted Monterey Peninsula.   

 

Job requirements: 

• Highly Organized 

• Excellent communication skills, both written and oral. A high level of professionalism is 

required in all interactions - coworkers, subcontractors, Owners, Inspectors, and others. 

• Ability to record, organize and prioritize tasks of various complexities and follow 

through to completion of task. 

• Must be solution oriented and can collaborate with other team members to problem solve. 

• Must possess strong reading & writing skills; must possess basic math skills. 

• Must be able to consider information from multiple sources and practice sound decision 

making based on the information available. 

• Must be able to adjust to change to accommodate changing conditions or unexpected 

events. 

Must be computer (Windows) proficient including software: Microsoft Office Excel, 

Word, Teams, and Outlook; PDF editor (such as Bluebeam); Must be able to: create and 

send emails; create, save, edit files and organize them into server/ local folders; digitally 

markup/ annotate various project documents and incorporate them into emails, etc.; 

create/ schedule meetings, including e- meetings; facilitate online meetings (Teams). Can 

learn new software, including: Fieldwire, Pipeline, Procore, etc. 


** Not required, but preferred**: 

• Bilingual English/ Spanish 

• Basic familiarity with construction drawings/ documentation 

• Should have familiarity with construction vernacular, operations, plan reading, jobsite 

structure, and bidding requirements. 

• Read and navigate construction blueprints and plans or have the desire to learn 


Skills Required and Job Responsibilities 

• Create a running list of all tasks needing to be completed; prioritize tasks to ensure items can continue to run forward on time. Update task list with statuses and completions. 

• Assist team with preparation/ distribution of bid documents. 

• Answer phone calls and receive visitors and deliveries- 2nd line of defense 

• Print/organize project materials including plans and specifications. 

• Prepare subcontracts, change orders, Letters of Intent, etc. and track status to completion. 

• Assist Project Management team with creation of templates and logs – submittal logs, RFI Logs, Change Order Logs, Close Out logs, etc. 

• Photocopying, filing/ organization, materials procurement, expediting, and other tasks of administrative nature. 

• Arrange training sessions for staff (safety, project specific, etc.). 

• Track status of permits, bid bonds, performance bonds, etc. 

• Assist Project Management team in procuring close out documentation and organizing into binders, shared folders online, DVDs, CDs, or other mediums. 

• Coordinate with site superintendents and project managers for administrative related tasks. 

• Perform deliveries or other tasks outside of the office (visit City/ County to pick up permits, delivery of project related materials and documents, etc.)  

• Assist staff as needed with filing, copying, note taking, etc.  

• Assist with receiving and distributing computer equipment – 2nd line of defense 

• Receive/Distribute packages and mail – 2nd line of defense  

• Act as “runner” taking things to and from our jobsites, local stores, other errands, etc. – must be able to lift 30-40 lbs 

• Bid Solicitation (Pipeline Suite) 

• Administration/ setup of online platforms (Procore, fieldwire, pipeline, etc.) 

• UPS packaging and sending out for project- related items – supplies, submittals, plans, etc.  

• Other duties as assigned to ensure project success. 


Education & Experience requirements: 

• High School Diploma required, 4 Year Degree Preferred. Regardless of education, must 

possess strong verbal and written communication skills. 

• 2 + years in similar role or other construction trade related job preferred but not required. 

• Compensation depends on skills and experience. 

• The job is based in Monterey, CA home office. 

• Must be able to pass a background check  


Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Professional development assistance


Schedule:

  • Monday to Friday

Work Location: In person