Legal Administrative Assistant

3 months ago


Vienna, United States Forrest Solutions Full time

Job Description: Under general supervision, the Contract Legal Administrative Assistant performs a variety of specialized/complex secretarial and administrative support functions for two or more timekeepers, and performs other work as required.


Responsibilities: Litigation:

• Support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing, and processing correspondence, memoranda, and other complex legal documents.

• Litigation duties include preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate.

• Manage calendars and schedule meetings, teleconferences, networking events, and court dates.


E&T:

• Editing estate planning documents (entering attorney changes, typing revisions, checking spacing, and formatting).

• Coordinating executed estate planning documents to be sent to clients.

• Witnessing and notarizing estate planning documents.

• Organizing and safely-handling client personal documents, financial asset information, and original documents. General:

• Prepare and draft a variety of legal documents.

• Assist with the new client/matter process, ensuring timely submission of all forms.

• Open, organize, maintain, and close paper and electronic client files and pleading binders.

• Research, prepare, and file legal documents with courts and other agencies under attorney supervision.

• Handle extensive client contact via phone, email, and in-person.

• Complete and track expense reports, credit card reconciliations, and reimbursements.

• Provide back-up support to the Receptionist.

• Perform other related duties as required.


Requirements:

• Bachelor’s degree or equivalent experience.

• 3+ years of experience in administrative support in the legal or professional services sector, including experience supporting litigation practices.

• Familiar with MD, DC and/or Virginia Court Systems and e-filing.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, and attorney time entry software.

•Proactive work style with strong analytical skills needed for reading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents.

• Excellent production skills, capable of producing accurate work when transcribing, formatting, inputting data, editing, copying, scanning, and transmitting text, data, and graphics.

• Exceptional client service skills with a proven record of building effective relationships with internal and external clients.



  • Vienna, United States Forrest Solutions Full time

    Location: Vienna, VA (Hybrid 1 day a week after 90 days)Job Type: Full-timeSalary: $80k - $90kSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a...


  • Vienna, United States Forrest Solutions Full time

    Location: Vienna, VA (Hybrid 1 day a week after 90 days)Job Type: Full-timeSalary: $80k - $90kSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a...


  • Vienna, United States Fluet Full time

    Fluet is a diverse, midsize law firm (approximately 35 employees) in the D.C. metro area that provides robust legal services to the national security, aerospace, defense, and intelligence sectors. Fluet strives to build a positive and supportive work environment that provides all team members with the resources and atmosphere necessary to realize their...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    Forrest Solutions is seeking an experienced Trust & Estate Legal Administrative Assistant to provide high-level administrative support to our attorneys. This role offers the opportunity to work with a prestigious client list consisting of Fortune 500 corporations and top 100 AM Law firms.The successful candidate will have a bachelor's degree or equivalent...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    We are seeking an experienced Trust & Estate Legal Administrative Assistant to join our team at Forrest Solutions. As a Trust & Estate Legal Administrative Assistant, you will provide high-level administrative support to our attorneys, including editing estate planning documents, coordinating executed documents, witnessing and notarizing documents, and...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    Are you a detail-oriented and organized individual looking for a challenging role in the legal industry? Forrest Solutions has an exciting opportunity for a Trust & Estate Legal Administrative Assistant to join our team. We are seeking an experienced administrative professional with strong litigation support skills to assist our attorneys in maintaining and...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    Job SummaryWe are seeking an experienced Legal Secretary to join our team at Forrest Solutions. In this role, you will provide administrative support and perform various tasks for multiple attorneys.Key ResponsibilitiesAdministrative SupportManage calendars, schedule meetings and court dates, along with tracking expenses and...


  • Vienna, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in the Wood & Furniture Manufacturing industry, based in VIENNA, Ohio. As an Administrative Assistant, you will be tasked with managing a multi-line phone system, maintaining a high level of proficiency in Microsoft Office products, and...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    About the JobAs a Trust and Estate Operations Assistant, you will play a critical role in supporting our litigation team. You will be responsible for providing high-level administrative support, including case management, document preparation, and calendar organization.Key Responsibilities:Support attorneys in the Litigation practice group by maintaining and...


  • Vienna, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in the Wood & Furniture Manufacturing industry, based in VIENNA, Ohio. In this role, you will be the vital link between our company and our clients, handling a multi-line phone system and maintaining accurate records. Responsibilities:•...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    About the RoleWe are seeking a skilled Contract Legal Administrative Assistant to support our timekeepers in the Litigation practice group. The successful candidate will have strong organizational skills, attention to detail, and excellent communication skills.The role involves maintaining and processing case information, managing calendars, scheduling...


  • Vienna, United States Merito Group Full time

    Contracts Specialist - Tyson's Corner, VA (up to $110k) A leading architecture and real estate development firm, has an immediate need for a skilled Contracts Administrator to support our project and engagement managers by facilitating the contract lifecycle from initiation through execution. The successful candidate will be central to maintaining contract...


  • Vienna, United States Merito Group Full time

    Contract Administrator - Tyson's Corner, VA (up to $110k)A leading architecture and real estate development firm, has an immediate need for a skilled Contracts Administrator to support our project and engagement managers by facilitating the contract lifecycle from initiation through execution. The successful candidate will be central to maintaining contract...

  • HR Assistant

    5 days ago


    Vienna, Virginia, United States Hamdan Resources Full time

    Job OverviewHamdan Resources, a dynamic and growing government contracting firm based in Vienna, VA, seeks an ambitious HR Assistant to join their team. This role offers the opportunity to gain valuable experience in HR administration and support functions within a fast-paced environment.The ideal candidate will have 1-2 years of office experience,...

  • Contract Administrator

    2 months ago


    Vienna, United States Lessard Design Inc. Full time

    Lessard Design Inc. (LDI) is a firm with over 35 years of innovation in the Architecture industry. We currently are expanding multiples sides of our business, our $25MM Architecture firm in addition to our $20MM Real Estate Development firm. Our tenured group is actively seeking a skilled Contracts Administrator to support our project and engagement...

  • Contract Administrator

    2 months ago


    Vienna, United States Lessard Design Inc. Full time

    Lessard Design Inc. (LDI) is a firm with over 35 years of innovation in the Architecture industry. We currently are expanding multiples sides of our business, our $25MM Architecture firm in addition to our $20MM Real Estate Development firm. Our tenured group is actively seeking a skilled Contracts Administrator to support our project and engagement...


  • Vienna, West Virginia, United States USA Clinics Group Full time

    USA Clinics Group is seeking a dedicated and organized Clinical Support Specialist to join our team in the Washington D.C. area.The estimated annual salary for this role is $55,000 - $65,000, depending on qualifications and experience.Job DescriptionThis position involves working in one of our multiple clinics across Vienna, Arlington, Fairfax, Chantilly,...


  • Vienna, West Virginia, United States Forrest Solutions Full time

    Key ResponsibilitiesThe Contract Legal Administrative Assistant will be responsible for:Maintaining and processing case informationManaging the progression of cases to final dispositionCreating electronic filesPreparing and processing correspondence, memoranda, and other complex legal documentsScheduling meetings, teleconferences, networking events, and...


  • Vienna, United States Fairfax County Public Schools Full time

    DescriptionServes as administrative assistant to a principal or administrator of an elementary, nontraditional, or special education center/school; relieves supervisor of routine administrative tasks and ensures smooth and efficient operation of the assigned office; performs a variety of paraprofessional accounting duties required to maintain complex...


  • Vienna, Virginia, United States General Dynamics Information Technology Full time

    Discover a career that is mission-critical and impactful with General Dynamics Information Technology. As an Administrative Assistant III, you will be responsible for providing administrative support to our team while advancing your own career. This role requires exceptional communication skills, attention to detail, and the ability to work independently in...