Contract Administrator

2 weeks ago

Vienna, United States Lessard Design Inc. Full time

Lessard Design Inc. (LDI) is a firm with over 35 years of innovation in the Architecture industry. We currently are expanding multiples sides of our business, our $25MM Architecture firm in addition to our $20MM Real Estate Development firm. Our tenured group is actively seeking a skilled Contracts Administrator to support our project and engagement managers. This Contracts Administrator will facilitate the contract lifecycle from initiation through execution. This role is the central point in maintaining contract integrity, compliance, and profitability for our Architectural projects and the Clients we serve. This individual will be the primary contract for external and internal communications, they will also manage a staff of two, in facilitating the growth and development of our 2025 mission.


Key Responsibilities:

  • Contract Development and Review: Assist Engagement Leaders in drafting, evaluating, and reviewing both standard and bespoke contract terms to ensure they meet company policies and client needs.
  • Contract Administration: Execute all approved contracts, monitor modifications, and manage addenda and change orders. Ensure all contract documentation is accurate and readily accessible.
  • Approval Process: Coordinate the internal review and approval of contracts, particularly those with non-standard terms, ensuring all contractual terms are clear and receive the necessary internal approvals before finalizing.
  • Cost Management: Monitor project financials, including tracking costs and expenditures against the contract budget to ensure financial health and profitability of projects. Initiate project completion plans for project overruns.
  • Compliance and Reporting: Oversee the compliance of project execution with the contractual terms, prepare and review billing reports to ensure accuracy as per the agreed terms, and report on contract status to management.
  • Stakeholder Engagement: Liaise with project managers, finance teams, and external parties to ensure seamless communication and adherence to contractual obligations.


Qualifications:

  • Bachelor’s degree in business administration, Law, Finance, or a related field.
  • Proven experience in contract administration or a related role, particularly within the architecture, engineering, or construction industries.
  • Strong understanding of contract law and legal requirements, with a keen eye for detail.
  • Proficiency in MS Office and project management software; experience with Deltek Vision or similar ERP software is highly advantageous.
  • Exceptional communication and negotiation skills.
  • Excellent organizational abilities with the capacity to manage multiple projects and deadlines simultaneously.





NOTE: The company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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