Office Administrator

2 weeks ago


Seattle, United States Addison Group Full time

Position: Office Administrator

Location: Seattle, WA

Pay: 50-55k

Temp to Hire


We are seeking an experienced Office Administrator to join our dynamic Seattle office team. The ideal candidate will excel in strategic planning and demonstrate a proactive approach to project success. This role requires a self-motivated individual who thrives in a fast-paced, forward-thinking environment and plays a critical role in supporting project outcomes.


Key Responsibilities:

  • Serve as the primary liaison for both internal and external stakeholders, showcasing exceptional communication skills and maintaining discretion in handling confidential information.
  • Manage dynamically changing calendars for designated leaders.
  • Follow defined document control, data, and information management systems and procedures to assist with project management.
  • Prepare, edit, proofread, and submit reports, specifications, correspondence, spreadsheets, and presentations with the highest attention to detail, ensuring quality and adherence to branding guidelines.
  • Adapt to evolving digital platforms and processes.
  • Assist in the preparation and submission of proposals, bids, and presentations.
  • Aid in the administration of activities for the Client Relationship Management (CRM) system, including opportunity creation, pipeline management support, and contact database maintenance.
  • Ensure CRM data is accurate and reliable, regularly reviewing and updating records.
  • Conduct research to support business development efforts.
  • Plan and coordinate office events with meticulous attention to detail, ensuring smooth operations.
  • Use Concur SAP to arrange business travel, process invoices, and expense reports.
  • Assist with professional license applications and renewals.
  • Perform other duties as required.


Qualifications:

  • Seattle resident residing within proximity to the office location.
  • Minimum of four years of applicable experience in a similar role, ideally in professional services.
  • Associate or bachelor’s degree in business or a related field is preferred.
  • Proficiency in MS Office Suite and other standard applications/software programs and databases is required.
  • Strong English grammar, spelling, punctuation, composition, drafting, and proofreading skills are essential.
  • Strong organizational skills and effective time management abilities.
  • Proactive, self-motivated individual with excellent communication and interpersonal skills.
  • Ability to work both independently and collaboratively within a team environment.
  • Excellent interpersonal skills, adept at building and managing relationships.
  • Diligent with attention to detail, committed to precision and excellence in every task.


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