Grants Coordinator

4 weeks ago

Houston, United States Port Houston Full time

Position Summary:

Coordinates the grants program for Port Houston from opportunity identification through pursuit, capture, execution and compliance. Partners with internal and external constituents on local, state, federal and other grant funds for projects and programs that support the Port Houston strategy, capital plan and development programs. Reviews grant proposals and applications, and reports progress on all grant pursuits, applications, and execution. Supports and administers grant contracts. Completes and files grant reports and reimbursements, ensures compliance with all grant requirements, and provides guidance on grant-related matters. Collaborates with various departments including project management, finance and accounting and government affairs to achieve targeted goals. Advises the Grants Manager on grants strategies and opportunities, related policies, and performs related duties as assigned, including support for scoping notices and business cases.


Key Responsibilities/Duties:

  • Provide support into current and emerging grant opportunities
  • Assist in writing grant proposals and applications
  • Ensure compliance with grant requirements once awarded, including liaising with finance and accounting for proper documentation and tracking of funds
  • Responsible for assisting and executing the grant strategy for Port Houston
  • Partner with internal divisions and departments (e.g., Infrastructure, Safety & Security, Environmental, Finance, IT, others) and external entities, such as Harris County, HGAC, TxDOT, Federal Administrations, etc., to implement grant project assignments
  • Develop and maintain positive working relationships with all departments and levels of management, and support department leads in development of grant opportunities, and writing and/or editing grant proposals
  • Provide support to the Grants Manager in the development of projects
  • Interpret regulations, policies, and procedures in order to provide support to the Grants Manager on a variety of grant determinations.
  • Occasionally write, edit, and integrate subject matter experts’ knowledge to create accurate, feasible, and competitive grant proposals that are beneficial to the Port
  • Develop, implement and improve policies and procedures affecting the development, submission, and management of grants according to federal, state, and local regulations
  • Read and understand grant contracts to ensure Port Houston compliance with all grant requirements
  • Read and understand sub-recipient agreements to ensure their compliance with all grant requirements
  • Implement goals, objectives, and performance standards for the grants function consistent with Port Houston mission and values
  • Correspond with granting agencies on grant requirements as instructed by the Grants Manager; establish nuances and expectations of contract compliance
  • Communicate with granting agency officers to prepare contract adjustments and extensions when necessary
  • Coordinate with internal staff to ensure implementation and expenditures comply with federal regulations and award contract
  • Document compliance with all grant requirements
  • Maintain all necessary documentation for each grant for the required time period in support of future audit possibilities
  • Track grant statistics and pertinent information for all active grants
  • Handle closeout of grant contract; provide comprehensive management for all aspects of grant awards; ensure proper fiscal management and forecasting of federal, state, and local grant revenue
  • Coordinate financial activities of all grants including budget management, budget revisions, budget closeouts, reporting requirements, approvals, etc.
  • Support programmatic activities such as grant revisions, grant extensions, procurement review, property control, environmental reviews/assessments, etc.
  • Ensure that sub-grantees are adhering to the award requirements and grant guidelines
  • Review and analyze data, prepare reports and correspondence as necessary, including informing stakeholders of unusual or unresolved problems or issues, as well as request changes and obtain such information as necessary for proper documentation of such issues
  • Prepare for and coordinate external, internal, and agency grant audits in a timely manner, including notification to appropriate stakeholders
  • Assist the Accounting and Financial Reporting department in the preparation of the Schedule of Expenditures of Federal/State Awards (SEFA/SESA) as needed
  • Maintain grant records, including financial records, in accordance with proper record retention regulations
  • Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
  • Perform other duties as required, including scoping notices and business cases.


Education/Experience:

Associate's degree in business administration, Finance or Accounting, Public Policy, Planning, Marketing or related major in a public or accredited private academic institution required

1-3+ years of progressively responsible related experience including grant development and administration, business development, proposal writing, public agency relationship management, and project / program management required


Knowledge, Skills, Abilities and Behaviors:

  • Strategic thinking coupled with superior oral and written communications
  • Professional judgement, political and business acumen, and diplomacy
  • Ability to present to executive and public audiences with clear, impactful messaging
  • Self-sufficient ability to prepare presentations, written papers and other communication materials with minimal administrative or graphical support or required editing / re- writes
  • Knowledge of federal, state, local and other grant sources, opportunities and stakeholder landscapes
  • Knowledge of government contract terms and conditions
  • Knowledge of accounting and finance basics and grant budget management
  • Knowledge of basic grant reporting requirements, grant regulations and administration
  • Attention to details and effective organizational skills
  • Strong decision-making, problem-solving and analytical skills
  • Effective communication and interpersonal skills with all levels of employees, management, and customers
  • Tactical critical thinking skills
  • Project management skills
  • Contract writing skills
  • Research skills


Key Competencies Required:

Attention to Detail

Building Partnerships

Effective Communication

Planning & Organizing

Technical/Professional Knowledge and Skills


Port Houston proudly embraces diversity and Equal Employment Opportunity. Our teams reflect our commitment to celebrating diversity and creating an equitable and inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

  • Grants Coordinator

    4 weeks ago

    Houston, Texas, United States Port Houston Full time

    Job SummaryWe are seeking a highly skilled Grants Coordinator to join our team at Port Houston. The successful candidate will be responsible for coordinating the grants program from opportunity identification through pursuit, capture, execution, and compliance.Key ResponsibilitiesIdentify and pursue grant opportunities that align with Port Houston's strategy...

  • Grants Coordinator

    3 weeks ago

    Houston, Texas, United States Port Houston Full time

    Job SummaryWe are seeking a highly skilled Grants Coordinator to join our team at Port Houston. The successful candidate will be responsible for coordinating the grants program from opportunity identification through pursuit, capture, execution, and compliance.Key ResponsibilitiesIdentify and pursue grant opportunities that align with Port Houston's strategy...

  • Grants Coordinator

    3 weeks ago

    Houston, United States Port Houston Full time

    Position Summary:Coordinates the grants program for Port Houston from opportunity identification through pursuit, capture, execution and compliance. Partners with internal and external constituents on local, state, federal and other grant funds for projects and programs that support the Port Houston strategy, capital plan and development programs. Reviews...

  • Grant Program Coordinator

    1 month ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    {"title": "Grant Program Coordinator", "description": "Job SummaryMD Anderson Cancer Center is seeking a highly organized and detail-oriented Grant Program Coordinator to support the grant submission and award process. The successful candidate will work closely with Principal Investigators and the Office of Sponsored Programs to ensure timely and accurate...

  • Grant Program Coordinator

    3 weeks ago

    Houston, Texas, United States MD Anderson Cancer Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grant Program Coordinator to join our team at MD Anderson Cancer Center. The successful candidate will provide support for grant submissions and awards, working closely with Principal Investigators and the Office of Sponsored Programs.Key ResponsibilitiesProvide administrative support for grant...

  • Grant Program Coordinator

    1 month ago

    Houston, Texas, United States MD Anderson Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Grant Program Coordinator to join our team at the MD Anderson Center. The successful candidate will provide administrative support for grant submissions and awards, ensuring compliance with institutional and external requirements.Key ResponsibilitiesProvide support for grant submissions and...

  • Grant Coordinator

    2 weeks ago

    Houston, Texas, United States Houston Independent School District Full time

    Job SummaryUnder the general direction of the CTM, the Grant Coordinator will be responsible for monitoring school Title I budgets and documentation compliance with TEA regulations. The successful candidate will ensure maximum impact of fiscal resources and facilitate compliance to federal, state, and local guidelines and policies.Major Duties &...

  • Senior Grant Coordinator

    3 weeks ago

    Houston, Texas, United States Houston-Galveston Area Council Full time

    About Houston-Galveston Area CouncilThe Houston-Galveston Area Council is a leading regional planning commission, serving a diverse area of 13 counties and over 7 million people. We address regional issues, making decisions that impact transportation, senior safety, job connections, disaster recovery, water quality, and more.Job SummaryWe are seeking a...

  • Grant Monitor

    1 month ago

    Houston, United States DePelchin Children's Center Full time

    Position:                            Grant Monitor Classification:                   Full-time, Exempt             Reports to:                        Manager, Program Development and Evaluation Location:                           Houston, TX  Benefits:                   ...

  • Grant Program Manager

    3 weeks ago

    Houston, Texas, United States MD Anderson Center Full time

    Job Title: Grant Program ManagerMD Anderson Center is seeking a highly skilled Grant Program Manager to join our team. As a key member of our research administration team, you will play a critical role in supporting the development, implementation, and evaluation of cancer prevention research training programs and research initiatives.Key...

  • Grant Compliance Specialist

    1 month ago

    Houston, Texas, United States DePelchin Children's Center Full time

    {"Job Title": "Grant Monitor", "Job Summary": "We are seeking a highly detail-oriented and organized Grant Monitor to join our team at DePelchin Children's Center. The successful candidate will be responsible for ensuring grant-funded programs are in compliance with proposal/contract objectives and implementing grant/contract requirements in a responsible...

  • Grants Financial Compliance Specialist

    6 days ago

    Houston, Texas, United States East Harris County Empowerment Council Full time

    Job Title: Grants Financial Compliance ManagerEast Harris County Empowerment Council (EHCEC) is seeking a highly skilled Grants Financial Compliance Manager to join our team. As a key member of our organization, you will be responsible for ensuring the efficient management and compliance of federal and foundation grants.Key Responsibilities:Grant Compliance...

  • Fiscal Manager, Grants

    2 weeks ago

    Houston, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Fiscal Manager, Grants & Contracts within the non-profit sector, located in Houston, Texas. The primary function of this role is to ensure the fiscal monitoring of grant and contract funded programs, manage budgets, and facilitate collaboration within the...

  • Senior Federal Grant Writer

    3 weeks ago

    Houston, Texas, United States Resource Environmental Solutions Full time

    Job Title: Senior Federal Grant WriterWe are seeking a highly skilled Senior Federal Grant Writer to join our team at Resource Environmental Solutions (RES). As a key member of our Federal Solutions team, you will be responsible for developing and managing grant applications for federal organizations, with a focus on NOAA, NFWF, and BOR.Key...

  • Fiscal Manager, Grants and Contracts

    3 weeks ago

    Houston, Texas, United States DePelchin Children's Center Full time

    Job Title: Fiscal Manager, Grants and ContractsDePelchin Children's Center is seeking a highly skilled Fiscal Manager, Grants and Contracts to join our team. As a key member of our organization, you will be responsible for providing oversight of the fiscal monitoring of grant/contract-funded programs, including budget development and start-up, budget...

  • Analyst II, Grants and Incentives

    1 week ago

    Houston, United States Pilot Company (SSC) Full time

    Job DescriptionSummaryThe purpose of this role is to perform grant capture, proposal writing, award and administration activities related to next generation fuels infrastructure projects. Work with consultancies to apply for and administer grants and other incentives, including NEVI grants for EV charging infrastructure. Coordinate between internal and...

  • Grants & Contracts Specialist - Psychiatry & Behavioral Sciences

    2 weeks ago

    Houston, United States The University of Texas Health Science Center at Houston Full time

    Grants & Contracts Specialist - Psychiatry & Behavioral Sciences McGovern Medical School at UTHealth Houston 240002JH Position Summary: This role will support our Department of Psychiatry & Behavioral Sciences ! You will assist in planning, coordinating, and monitoring the research activities of the unit. You will also develop and administer procedures...

  • Assistant Director for Reception and Placement and Matching Grant

    2 weeks ago

    Houston, Texas, United States Interfaith Ministries for Greater Houston Full time

    Job Title: Assistant Director for Reception and Placement and Matching GrantInterfaith Ministries for Greater Houston is seeking an experienced and compassionate Assistant Director for Reception and Placement and Matching Grant to join our team. As a key member of our Programs Management Team, you will be responsible for the leadership and management of our...

  • Senior Program Coordinator

    1 week ago

    Houston, Texas, United States Houston-Galveston Area Council Full time

    About Houston-Galveston Area CouncilThe Houston-Galveston Area Council is a leading regional planning commission, serving a diverse area of 13 counties and over 7 million people.We address regional issues, making decisions that impact transportation, senior safety, job connections, disaster recovery, water quality, and more.Our goal is to make the region a...

  • Senior Administrative Coordinator

    3 weeks ago

    Houston, Texas, United States University of Texas M.D. Anderson Cancer Center Full time

    Administrative SupportProvides administrative support to assigned faculty and staff, including:Maintaining and updating Curriculum VitaeAssisting with manuscript, protocol, and grant submissionsPreparing biographical sketchesManaging calendarsProviding administrative assistanceKey Responsibilities:Administrative tasks and projectsCommunication and...