Office Coordinator
1 month ago
Job Title
Office Coordinator
Reports To
Operations Manager
General Function
Responsible for greeting visitors, receiving/transferring telephone calls to the appropriate department and monitoring the daily activities of the reception area and office. Additionally, the Receptionist shall provide information; operate office equipment and other routine administrative functions.
Qualifications
- High school diploma or equivalent
- Minimum One (1) year experience in an administrative office or customer service position
- Excellent written and verbal communication skills
- Strong working knowledge of the Internet and Microsoft Office Applications specifically Word, Excel and Outlook
Essential Functions
- Answer telephone calls promptly and efficiently; provide information for routine inquires or route calls to the appropriate staff
- Take messages for unavailable employees and communicate these messages to the proper personnel in a timely manner.
- Schedule appointments for department employees as needed
- Operate office equipment and make service calls when necessary
- Maintain and order appropriate supplies for the office and all office equipment and deliver supplies to the appropriate department.
- Stock kitchen supplies and beverages
- Organize and maintain common areas such as: kitchen, supply room, conference rooms, and waiting area up front.
- Sort, stamp and deliver mail, FedEx and UPS packages to the appropriate department or persons in a timely fashion
- Responsible for all shipping and courier services
- Schedule breakfast/luncheons as needed
- Perform other duties, functions, special projects, and responsibilities as assigned by Principals and Department Staff
- Organize travel arrangements
- Assist Controller with compiling receipts and invoices to reconcile company credit card
Other Responsibilities: The Receptionists shall maintain a professional attitude in the performance of all duties. Information, written correspondence, and business conversations shall be kept in confidence at all times.
Hours are Monday – Thursday 8:00 am – 5:00 pm & Friday 8:00 am – 4:30 pm.
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