Executive Assistant to Chief Executive Officer

1 month ago

Hunt Valley, United States ONeil Interactive Full time

Executive Assistant to CEO

ONeil Interactive | Hunt Valley, MD | On-site | Full-time


About Us

For 15 years, we've been engineering memorable digital experiences for America's leading home builders. We're a thriving team of 22 digital innovators who partner with regional and national production builders—including several of the Top 20 builders in the country—to transform how they connect with home buyers online. Our clients trust us with their digital presence because they build at scale, typically delivering anywhere from 100 to thousands of homes annually.


Our team operates with a mostly distributed workforce spread across the east coast, while the company President maintains a presence at the company’s Hunt Valley, MD office. We've built our reputation by combining creative excellence with deep industry expertise, developing websites and marketing software that help high-volume builders grow.


The Opportunity

As Executive Assistant to our CEO, you'll be a crucial partner in maximizing the efficiency and effectiveness of our leadership. This is a newly created position for a seasoned EA who excels at creating structure, implementing systems, and proactively managing complex priorities. The ideal candidate will be someone who thrives on bringing order to busy days and who confidently says, "I'll handle that for you."


Core Responsibilities

  • Comprehensively manage CEO's email inbox, including monitoring, filtering urgent items, drafting responses, and routing communications appropriately
  • Handle complex calendar management, including scheduling internal and external meetings, coordinating with multiple stakeholders, and ensuring optimal time management
  • Attend key meetings to capture notes, action items, and follow-up tasks
  • Act as a liaison between the CEO and internal teams, clients, and external partners
  • Manage sensitive and confidential information with ultimate discretion
  • Create and maintain efficient systems for information flow, task management, and follow-up
  • Coordinate travel arrangements and expense reporting
  • Support the preparation of presentations and materials for key meetings
  • Assist with special projects and company events as needed


Qualifications

  • 5+ years of executive assistant experience, including direct support of C-level executives
  • Proven experience building and implementing administrative systems from scratch
  • Exceptional written and verbal communication skills
  • Strong technical aptitude and ability to quickly master new software tools
  • Proficiency with Google Workspace, project management tools, and standard business applications
  • Experience managing confidential information with discretion
  • Strong attention to detail and excellent organizational skills
  • Professional presence and ability to interact effectively with clients and partners
  • Background in or knowledge of digital marketing is highly valued


Required Skills & Attributes

  • Proactive problem-solving mindset
  • Ability to anticipate needs and take initiative
  • Excellence in priority management and decision-making
  • Strong interpersonal skills and emotional intelligence
  • Ability to maintain composure under pressure
  • Commitment to continuous improvement and process refinement
  • A high level of digital literacy
  • Proficient use of Apple computers and the macOS


Ideal Experience

  • Experience supporting executives in technology, marketing, or professional services industries
  • Familiarity with digital marketing concepts and terminology
  • Experience working with remote/hybrid teams
  • History of creating efficient email and calendar management systems


What We Offer

  • Health Reimbursement Arrangement (QSEHRA)
  • Company-paid Dental insurance for employee and family
  • 401(k) with company match
  • Paid holidays - 9 days/year
  • Paid Time Off (PTO) - 10 days/year


Schedule & Location

  • Full-time, on-site position at our Hunt Valley, MD office
  • Standard business hours (approximately 9:00 AM - 5:00 PM ET)
  • Minimal evening/weekend work required
  • Limited travel


How to Apply

Please submit your resume and a cover letter that specifically addresses at least one of the following points:

  1. Your experience building EA support systems from scratch
  2. Your approach to email and calendar management
  3. Examples of how you've improved executive efficiency in previous roles


Applications should be emailed to:

HR@oneilinteractive.com


EOE (Equal Opportunity Employer)

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