Office Administrator

1 month ago


Lehi, United States Magleby Development Full time

About Us:

Magleby Development is a leader in delivering exceptional projects with precision, professionalism, and care. We are looking for a highly organized and professional individual to join our team as the welcoming face of our office while supporting essential administrative operations.

Key Responsibilities:

Front Desk Management:

  • Greet and assist visitors with a polished, professional demeanor.
  • Answer and direct phone calls, taking detailed messages when necessary.
  • Maintain a clean, organized, and inviting front desk area.


Administrative Support:

  • Manage schedules and calendars for three executives, ensuring seamless coordination.
  • Organize and prepare meeting materials, including agendas and reports.
  • Assist with occasional event planning and client meeting arrangements.


Office Management:

  • Ensure the office is fully stocked with supplies and snacks.
  • Coordinate with vendors and service providers (e.g., cleaners, IT support).
  • Monitor and maintain office equipment, resolving minor technical issues.


Billing & Finance:

  • Send invoices to clients promptly and accurately.
  • Assist with coding and tracking invoices, liaising with the finance team as needed.


Qualifications:

  • Proven experience in a similar role (administrative assistant, receptionist, or office manager).
  • Exceptional organizational and multitasking skills.
  • Strong verbal and written communication skills.
  • Familiarity with office software (e.g., Microsoft Office Suite, scheduling tools).
  • Basic accounting or bookkeeping knowledge is a plus.


What We’re Looking For:

  • A professional who can maintain discretion and confidentiality.
  • Someone independent, proactive, and resourceful in solving problems.
  • A team member who prioritizes professionalism but remains approachable.


What We Offer:

  • Competitive salary.
  • A positive and collaborative work environment.
  • Opportunities for professional growth.


How to Apply:

  • Submit your resume and a brief cover letter.


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