Manager, N.A. Payroll and Benefits

2 months ago

Marlborough, United States Candela Medical Full time

Candela Corporation is a leading global aesthetic device company with a comprehensive product portfolio and a global distribution footprint. We are the market leader in the development, manufacturing, and distribution of medical and aesthetic laser and light-based technologies. The Company’s technology enables physicians to provide advanced solutions for a broad range of medical-aesthetic application including hair removal, wrinkle reduction, tattoo removal, improving the skin’s appearance through the treatment of benign vascular and pigmented lesions, and the treatment of acne, leg veins, scarring and other common indications.


Candela develops products for the global aesthetic market. These products begin as concepts developed by Candela’s world-class team of scientists and engineers or as acquired or licensed technologies that Candela then completes the development and/or commercialization of. These programs are supported by Candela’s global clinical, regulatory, and quality teams and are managed through our Product Development Process (PDP) and Quality Management System (QMS).


The Company’s headquarters are in Marlborough, Massachusetts, US, with and additional R&D facility in Yokneam, Israel and commercial locations across Asia Pacific, and Europe. Products are sold direct in 18 countries worldwide and through distributors in over 60 others and are supported by field service, clinical education, marketing development organizations and distributorship arrangements.


General Summary

The Manager, Payroll and Benefits is responsible for the management - implementation and maintenance of, Candela’s payroll and benefit programs for North America (Canada and U.S.). This includes all activities related to the payroll process and time keeping – ensuring relevancy and compliance of state, federal, and provincial regulations; benefit programs - time off policies, 401k/pension, disability, flexible spending/HSA, health/medical/dental/vision coverage, unemployment, vendor relation management, wellness and life insurance policies and its associated, required record keeping. This is a hands-on individual contributor position that requires both critical thinking and tactical activities including responding to and guiding all employee inquiries/HR Business partner requests regarding payroll and benefit procedures, programs, and rules; audit inquiries from external tax firms, and the Department of Labor or Canadian labor Ministry. This position works in unison with the AVP, Global Compensation & Benefits and from time-to-time with the CHRO, and employee confidential maintained with the highest level/degree of standards.


Essential Job Functions

A. N.A. Payroll Responsibilities (includes Canada and the United States)

Administration

  • Oversight and maintenance of data entry of employee information into payroll systems across North America. Ensure employee information accuracy and updates to the payroll system (ADP), HCM, and personal files (Sharepdoints) including all electronic feeds.
  • Develop and document payroll processes and procedures as needed.
  • Creation of bi-weekly payroll file to include any of the following: new hires, terminations, status changes, tax changes, deductions, direct deposits, rate changes, etc.
  • Process bi-weekly payroll to ensure on-time delivery and accurate processing aligned to corporate payroll policies and procedures.
  • Coordinate third party payroll system implementations and upgrades.
  • Process wire transfer checks in conjunction with Finance, as need, for an employee(s) released from service with Candela with in one day’s notice.


B. N.A. Benefits Responsibilities (includes Canada and the United States)

Administration

  • Lead and manage the development, implementation and maintenance of the Company’s N.A benefit programs including time off policies, unemployment, 401k retirement plans, disability, group health/medical, dental, and vision coverage, Workers Compensation.
  • Maintain third party brokers/vendor relationship management of benefit brokers.
  • Work in conjunction with AVP, Compensation & Benefits and CHRO to ensure programs are aligned with market data and current trends, practices, and costs.
  • Conduct monthly N.A. Benefits review with AVP Compensation & Benefits and CHRO to provide analytics relative to enrollment data, cost, changes and any other updates and/or planning matters.
  • Develop, implement and lead wellness program for all employees.
  • Conduct new hire orientation as scheduled and in conjunction with the Head of Global Talent Acquisition.
  • Audit monthly vendor bills and submit for payment.


Knowledge/Educational Requirements

  • BS or BA, management, finance, mathematics, human resources, or economics preferred.
  • Five (5) years of experience in managing the administration for payroll and benefits for an organization of approximately 500 employees in the U.S. and or Canada. Payroll administration to include but not limited to incentive commission compensation, salary adjustment across pay periods, employee separations, unusual tax treatments for expatriates.
  • Demonstrated working knowledge of U.S., Canada and multi-state payroll practices including demonstrated knowledge of California payroll practices.
  • Demonstrated experience using ADP Payroll and benefits platform.
  • Able to lead employee group communication – be article, e.g. New Hire orientation, Open Enrolment.
  • Act as a contact point for all payroll & benefits queries by employees and the HR team
  • Solid knowledge of payroll and benefit documentation and retention practices.
  • Hands-on, roll up the sleeves professional who understands how to get things done; self-starter, capability.
  • Demonstrated thought-partner with HR team.
  • Strong organizational, project management, interpersonal, negotiation /influencing and collaboration skills.
  • Conversant in the English language.
  • Proficient in usage mobile devises and strong computer program skills: Microsoft windows (Excel, Word, PowerPoint, and Outlook).


This job description is not all inclusive and is intended to capture a majority of the job functions. Special projects and other tasks may be required by management.

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