Events Coordinator NAM

2 days ago

The Woodlands, United States Immunotec Full time

Immunotec is a privately held company whose mission is to offer, through a sales network, high quality nutritional and wellness products supported by scientific research that improve quality of life and performance. Immunotec has offices in Canada, United States, Dominican Republic, Mexico, Guatemala, Colombia, Peru, Ecuador, Bolivia, Ireland and Spain.


The EVENTS COORDINATOR NAM will play a key role in planning, executing, and managing a variety of high-energy events to support our corporate and field team. From product launches and training sessions to regional conferences and incentive trips, you'll be responsible for every aspect, ensuring a seamless and impactful experience for attendees.


With a keen focus on brand cohesion, and creative thinking, the ideal candidate drives results and supports key business objectives through strong organization, communication, and collaboration skills. This position requires bilingual proficiency (English - Spanish).



Essential Role and Responsibilities

  • Assist in the development and execution of event strategies that align with corporate goals and branding, under the guidance of senior management.
  • Coordinate event budgets, ensuring alignment with financial guidelines and obtaining approvals as needed.
  • Support the creation of detailed event proposals, including timelines, venues, suppliers, legal obligations, staffing, and budgets.
  • Coordinate logistical aspects of events, such as venue selection, catering, entertainment, transportation, and accommodation.
  • Assist in securing venues, negotiating contracts, and managing logistics for all events.
  • Support the selection, communication, and management of vendors for services such as catering, A/V, and entertainment.
  • Assist with event registration processes, including tracking ticket sales and maintaining reporting.
  • Help update and manage events website and event calendar in collaboration with the team.
  • Oversee inventory management of event materials, ensuring proper ordering, packing, and shipping as required.
  • Support on-site event operations, including set-up, staff scheduling, and event breakdown under the direction of a manager or supervisor.
  • Assist in collecting and analyzing post-event data to measure success and suggest areas for improvement.
  • Collaborate with internal teams (sales, marketing, leadership) to ensure events meet business objectives, with guidance from senior staff.



Academic Requirements

  • Bacehelor´s degree In Tourism or Business Administration



Experience, compentencies and aptitudes

  • This position requires bilingual proficiency (English - Spanish).
  • Minimum 3-5 years of experience in event management
  • Proven track record of successfully planning and executing a variety of events (conferences, meetings, product launches, etc.)
  • Strong budgeting, negotiation, and project management skills
  • Excellent communication, interpersonal, and organizational skills
  • Ability to prioritize multiple tasks and work effectively under pressure
  • Proficient in Microsoft Office Suite and event management software (preferred)
  • Valid Passport and Ability to Travel
  • Up to 25% travel for onsite event execution
  • Proficient in Spanish
  • Knowledge of Direct Selling Industry


Benefits:

  • Competitive salary and benefits package
  • Opportunity to work in a dynamic and fast-paced environment
  • Be part of a team that is passionate about making a difference in people's lives
  • Travel opportunities (depending on event location)
  • Immunotec is a growing company with a strong commitment to its employees.


If you are a highly motivated and results-oriented individual with a passion for events, we encourage you to apply

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