Sales Operations Administrative Assistant

2 weeks ago

Los Angeles, United States STIIIZY Full time

A Sales Operations Administrative Assistant provides vital support to the sales team by managing and optimizing sales processes, maintaining accurate sales records, and preparing detailed reports. This role involves coordinating with various departments to ensure seamless operations, handling customer inquiries, and assisting with the implementation of sales strategies. Additionally, the assistant is responsible for administrative tasks such as scheduling meetings, managing calendars, and organizing sales documents to enhance overall team efficiency.


KEY RESPONSIBILITIES:

  • Support Director of Sales Operations and Sales team members with daily tasks and current initiatives
  • Supporting ongoing projects by performing various tasks such as conducting research, compiling data, and preparing materials for presentations or reports.
  • Maintaining accurate records, databases, and filing systems. This includes inputting data, updating information, and ensuring that files are organized and easily accessible.
  • Generating and maintaining sales reports, including data on sales performance, pipeline status, and key performance indicators (KPIs). This may involve compiling data from various sources and presenting it in a clear and actionable format.
  • Supporting inventory management processes by tracking stock levels, assisting with inventory counts, and coordinating with logistics or warehouse teams as needed.
  • Assisting in coordinating customer support activities, including managing customer inquiries, reviewing, and auditing customer menus, routing support tickets to the appropriate teams
  • Performs work under direct supervision.
  • Handles basic issues and problems and refers more complex issues to higher-level staff.
  • Diligent, Punctual and Ready to work
  • Perform other duties as needed in support of business objectives assigned by supervisor.


Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to accommodate individuals with disabilities.


QUALIFICATIONS:

TECHNICAL SKILLS & ABILITIES

  • Intermediate proficiency in Microsoft Excel preferred, but not required
  • Strong critical thinking and problem-solving skills
  • A resilient and entrepreneurial spirit with a growth mindset
  • Ability to work autonomously and take ownership
  • A true team player willing to roll up your sleeves and do what needs to be done to succeed
  • Able to create, maintain and build professional relationships and rapport
  • Have a powerful desire to grow professionally and personally
  • Must be highly organized, able to pick up things quickly, and create processes that scale even in a rapidly evolving environment
  • Get it done mentality and can make decisions and execute quickly and efficiently, picking up new skills when necessary
  • Relentlessly pursues better and more effective ways to reach team and company goals


EDUCATION & EXPERIENCE

  • A bachelor's degree is preferred but not required.
  • Applicants with relevant experience in a similar role are also encouraged to apply.
  • Cannabis industry experience preferred, but not required
  • Salesforce experience preferred, but not required
  • Odoo experience preferred, but not required


REQUIREMENTS:

  • Must be at least 21 years of age.


The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to push, pull, move, and/or lift a minimum of 20 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
  • Prolonged periods of standing, sitting at a desk, and working on a computer
  • Must be able to access and navigate each department at the organization's facilities.
  • Ability to get in and out of vehicle and walk up and down stairs during your shift.
  • Must be able to stand, sit for prolonged periods of time, bend, kneel, squat, and twist.


COMPANY:

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth of a fast-growing industry? At IGS Solutions LLC, our mission is clear: to provide the ultimate one stop shop cannabis experience by offering exceptional customer service and diversified products. We strive to build long-term customer loyalty. We are building a consumer-centric organization that is focused on sharing the transformational potential of cannabis with the world.


Our STIIIZY product line is one of the best-selling cannabis brands in the market today and has claimed the title of the best-selling vape brand across all BDSA-tracked markets and best-selling brand overall in the California market We are rooted in California, but we currently have operations in Nevada and Washington with plans to soon expand to Michigan. Additionally, we are currently building distribution networks for future markets in more than 60 countries


We recognize that our employees are at the center of our success, and we take pride in a corporate culture that emphasizes our core values: Influence, Inspire, Innovate, Win, & Grow

Our employees come from a wide range of retail backgrounds, each bringing their own unique skills and talents to the table as we work together to continue our incredible growth.? If you are interested in partaking in the journey of building a nationally recognized and leading brand, we want to hear from you


BENEFITS & COMPENSATION:

All employees are provided competitive compensation and paid training.

We offer a range of benefits packages based on employee eligibility*, including:

  • Paid Vacation Time, Paid Sick Leave, Paid Holidays, Parental Leave.
  • Health, Dental, and Vision Insurance.
  • Employee Assistance Program.
  • 401k with generous employer match.
  • Life Insurance.
  • Employee discounts on products and services.


*Additional details about compensation and benefits eligibility for this role will be provided during the hiring process.


We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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