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File & Records Coordinator

2 months ago

West Palm Beach, United States Ultimate Staffing Full time
Job Title: File and Records Coordinator

Location: West Palm Beach, FL

Employment Type: Full-time, Permanent Direct Hire

Pay Range: $20-21/hr

About the Firm:

Join a prestigious and renowned legal firm in West Palm Beach, FL, known for its strong reputation and commitment to excellence. We are currently seeking a dedicated and experienced File and Records Coordinator to manage and maintain our legal and medical records with precision and reliability.



File and Records Coordinator Key Responsibilities:

  • Medical Records Management: Accurately manage and organize all medical records, ensuring compliance with legal and ethical standards.
  • File Coordination: Oversee the filing, retrieval, and archiving of legal documents, maintaining an organized and efficient records system.
  • Legal Documentation: Assist in the preparation and handling of legal documents, ensuring proper classification and adherence to the firm's guidelines.
  • Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive legal and medical information.
  • Record Keeping: Update and maintain electronic and physical filing systems to ensure that all records are easily accessible and up to date.
  • Collaboration: Work closely with attorneys, paralegals, and other staff members to ensure that all file and records-related needs are met promptly and efficiently.
  • Compliance: Ensure all records management practices comply with relevant laws, regulations, and firm policies.

File and Records Coordinator Qualifications:

  • Experience:
    • Required: Extensive experience in Medical Records Management.
    • Preferred: Previous experience as a Legal File and Records Clerk.
  • Tenure: Demonstrated strong tenure in previous roles with proven reliability and commitment.
  • Skills:
    • Strong organizational skills with a keen attention to detail.
    • Excellent communication skills, both written and verbal.
    • Ability to handle sensitive information with confidentiality and discretion.
    • Proficient in using electronic records management systems and standard office software.

Why Join Us?

  • Reputation: Work with a well-respected firm that values excellence and professionalism.
  • Stability: This is a permanent role, offering job security in a prestigious legal environment.
  • Competitive Pay: Earn between $20-21/hr, based on experience and qualifications.

How to Apply:

If you meet the above qualifications and are interested in this opportunity, please contact us directly. Additionally, if you know someone who would be a great fit for this role, feel free to send their resume our way at

Desired Skills and Experience


Key Responsibilities:
Medical Records Management: Accurately manage and organize all medical records, ensuring compliance with legal and ethical standards.
File Coordination: Oversee the filing, retrieval, and archiving of legal documents, maintaining an organized and efficient records system.
Legal Documentation: Assist in the preparation and handling of legal documents, ensuring proper classification and adherence to the firm's guidelines.
Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive legal and medical information.
Record Keeping: Update and maintain electronic and physical filing systems to ensure that all records are easily accessible and up to date.
Collaboration: Work closely with attorneys, paralegals, and other staff members to ensure that all file and records-related needs are met promptly and efficiently.
Compliance: Ensure all records management practices comply with relevant laws, regulations, and firm policies.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.