Executive Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago


Washington, United States The Choice, Inc. Full time

The Choice, Inc. is seeking an immediate executive assistant for our client, a prominent conservation organization. This position will start on a temporary basis, but there is definitely potential for temporary to hire, if it is a good fit.


This Executive Assistant will directly support their Chief Brand and Communications Officer. This is a fast-paced role and requires someone with good communication (written and verbal), organization, calendar management, department management, writing, and advanced skills in Office 365 suite.


The organization is located in downtown DC and will require a hybrid schedule (2 days a month in the office.)


The ideal candidate will have:

  • At least 4 years of relevant administrative support experience, with previous experience in calendar management and direct support to senior staff members.
  • Previous nonprofit experience a plus
  • Previous experience using project management tools to track priorities and deadlines


Job Duties will include:

  • Scheduling and organizing the executive’s calendar, meetings, expenses, travel, and departmental priorities.
  • Assist with communications and preparation of needed documents and actions.
  • Maintain project management tools as needed to keep key priorities clear, organized and on track.
  • Manage the status, resources and timelines for key projects and specific workflows, ensuring internal constituencies are aligned.
  • Assist in creating regular reports and presentations.
  • Assist with administrative processes for hiring in the department including collecting details on interviews, coordinating schedules, communicating with candidates, sharing, and collecting important documents and leaders tracking progress on interviews.
  • Assist in processing and coding invoices.
  • Assist or prepare correspondence as requested.
  • Perform other related duties in support of the executive

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