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Executive Director

2 months ago

Paterson, United States Gans, Gans & Associates Full time

Position Summary

The Executive Director is responsible in providing overall leadership for the administration management for the Housing Authority of the City of Paterson (HACP) as approved by the Board of Commissioners. The Executive Director will be responsible for managing physical assets of HACP to ensure efficient operations and program compliance while maximizing return and meeting HACP's objectives. Under the general supervision of the Board of Commissioners, the Executive Director will be responsible for the overall budgetary, planning, organizing, staffing, monitoring, and reporting functions of every aspect of the Housing Authority and assures the smooth day to day operation of each department.


Essential Duties and Responsibilities

• Responsible for providing oversight, direction, and supervision over all Housing Authority employees either directly or through subordinate supervisors. This includes the Finance Department, Housing Programs, Asset/Property Management, Modernization and Contracts, Security, Maintenance, Affordable Housing Development initiatives, and management of non-subsidized apartments.

• Interprets, implements, and administers the policies of the Board of Commissioners and all federal and state housing regulations.

• Responsible for insuring compliance with federal and state regulations including fair housing policies as directed by the Fair Housing Act.

• Administers HACP's operations in accordance with the provisions and terms of the HUD Annual Contributions Contract (ACC), and any other contractual agreements with HUD or other funding sources.

• Provides leadership, motivation, and direction in the development of short- and long-range plans; gathers, interprets, and prepares data for studies, reports, and recommendations; coordinates department activities with other agencies as required.

• Prepares and submits, in a timely manner, all HUD reports to include but not limited to PHAS, SEMAP, VMS, and any other reports.

• Represents the agency and maintains liaison with regulatory agencies, local officials and community based organizations, interpreting, and explaining the agency's programs, policies, services, needs and other matters of mutual interest.

• Provides vision, mission, and direction to staff to achieve maximum performance; identifies the housing needs and issues; articulates the issues and sets agenda for dealing with issues; develops long-range plans for program development. Develops and recommends program policies and procedures.

• Establishes contacts and works with regional, statewide, and federal housing resources.

• Identifies sites suitable for affordable housing; negotiates price, terms, and conditions; develops cost estimates, prepares necessary documentation to obtain local government approvals and financing.

• Identifies, develops, and maintains funding streams and assesses the cost of services; identifies and develops project partnerships; writes proposals and grants. Ensures that grant monies are received and monitors expenditures.

• Develops, prepares, and submits annual Housing Authority budgets, monitoring revenues and expenditures in assigned areas to assure sound fiscal control and assures effective and efficient use of budgeted funds.

• Performs public relations activities to develop an appreciation and clear understanding of affordable housing issues in the community; contacts and communicates with the City, County Officials, business community, private and public sector agencies to coordinate and assist in meeting community needs; performs speaking engagements, develops media responses and press releases.

• Exercises independent judgment within prescribed standards and procedures; analyzes business operation to evaluate performance.

• Reviews, maintains, and implements all appropriate agency personnel policies and procedures.

• Attends meetings, workshops, conferences, seminars, and other sessions in order to gain first-hand knowledge of new or improved housing programs in the public and private sector.


Knowledge and Ability

• Knowledge of the general operations and procedures of a Public Housing Agency (PHA).

• Working knowledge and direct experience of Multi-Family, Low-income Housing Tax Credit, Public Housing and Section 8 regulations and requirements, PHA policies and procedures, PHA operations, Property Code, and departmental activities.

• Knowledge of HUD-established performance standards as they relate to income and rent determinations.

• Knowledge of the Public Housing Assessment System (PHAS).

• Knowledge of general office practices and procedures, business English and basic arithmetic.

• Knowledge of standard bookkeeping principles, practices, and techniques.

• Knowledge of data collection, analysis, and related techniques.

• Knowledge of property management and asset management principles and techniques.

• Knowledge of public and media relations techniques.

• Knowledge of public speaking techniques.

• Ability to supervise subordinate employees in a fair and impartial manner.

• Ability to organize and prioritize work to meet deadlines.

• Ability to problem-solve.

• Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with co-workers, residents, and persons outside the Authority.

• Ability to write reports, complete forms, compose letters and effectively communicate both verbally and in writing.


Qualifications and Job Requirements

• Bachelor's degree from an accredited college or university in Business Administration, Public Administration, or related field; or any equivalent combination of education, training, and experience, which, in the sole determination of the Housing Authority, constitutes the required knowledge and abilities.

• Six or more years of progressively responsible experience with a minimum of five (5) years of experience in the development of government subsidized housing at an executive level or any combination of education, training and experience in HUD funded housing programs which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

• Strong managerial, written, verbal, analytical, technical, and interpersonal skills, and integrity and ethics.

• Must possess a Public Housing Manager Certification, Multi-Family Certification, HOS Certification and UPCS Certification.


Residency Requirement

Pursuant to “New Jersey First Act”, N.J.S.A. 52:14-7 (P.L. 2011, Chapter 70), effective September 1, 2011, all newly hired employees of state and local government must reside in the State of New Jersey, unless exempted under the law. If you do not reside in New Jersey, you have one year after the date of hire to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position, or Employment