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Notary Public Coordinator

2 months ago

Saint Rose, United States Infosoft, Inc. Full time

Job Title: Notary Public Coordinator

Pay Rate: $21/Hr

Duration: 11 Months

Location: St Rose, LA (Onsite – future Hybrid role, TBD)


Shift: 8:00 am to 5:00 PM


This position is for the Building Automation division.


We are looking for a Notary Public Coordinator


  • MUST HAVE: Minimum of 1 year in BILLING (FINANCE), a NOTARY, and CONTRACTS background.


Requirements:

  • Must be used to working independently, self-motivated, and looking for a long-term career.
  • Excellent Excel skills, word -- this is a must.
  • Must be a Notary
  • It's not a remote position.
  • A dependable, reliable person and attention to detail are a must.
  • Looking for someone who has worked in an office environment, and who can navigate through an Excel spreadsheet confidently.
  • Excel assessment is a requirement.


Responsibilities:

  • A strong contracts background is an absolute must as they will need to fully understand this capacity, maneuver through a SharePoint site, and be proficient in Microsoft Suite.
  • Submits booking package in BookIT for change orders with any documentation provided by the PM.
  • Tracks timesheet submittals for projects and informs Ops Manager of missing timesheets.
  • Ensures documents received are properly filed.
  • Provides branch designate with any hardcopies or signature files for archiving in the proper storage locations.
  • Assists the PM with maintaining accurate billing documentation; ensures the PM uses the latest SOV/billing document in PMCT for the current month.
  • Responds to requests for documentation from Collections to help resolve issues.
  • Notarizes billing documents when required by the customer.
  • As directed by others, completes Plan Cost Adjustments (PCAs) in SAP