Executive Assistant

1 week ago

Dallas, United States Delta Dallas Full time

Delta Dallas is partnering with a rapidly growing company in the Dallas area in its search for an Executive Assistant.


The ideal candidate with possess the following:

  • 5+ years of administrative experience working with Senior Executive Leadership, preferably C-level support
  • Ability to provide proactive and strategic administrative support to executive leadership
  • Strong, concise, and clear communication skills
  • High attention to detail
  • Strong collaboration and teamwork experience
  • Demonstrates optimism, respects others, and works well in a team
  • Strong relationship management skills with ability to build and maintain a strong internal network within the company
  • Ability to handle confidential and sensitive information discreetly
  • Ability to streamline work and processes and identify what requires immediate attention in the organization or department
  • Experience with CRM systems (HubSpot preferred)
  • Bachelor’s degree is highly preferred


Job Responsibilities include but not limited to:

  • Managing the day-to-day calendars of executives
  • Coordinating all aspects of executive level manager appointments, meetings, receptions, and conference calls
  • Coordinating travel arrangements; preparing and distributing schedules/agendas/itineraries for travel; Preparing and submitting expense reports
  • Preparing meeting agendas and presentations, attending meetings with the executive; take notes, prepare, and distribute minutes as needed
  • Acting as gatekeeper; screening incoming calls in a timely professional manner and routing accordingly
  • Entering proposals for labor and materials into database; ensuring that all invoices are coded, entered, and approved accurately
  • Generating contracts and ensuring contracts are fully executed and returned to subcontractor in a timely manner
  • Updating and maintaining departmental information into database and producing project status reports
  • Setting up booths for conferences
  • Creating marketing materials i.e. flyers
  • Setting up booths at trade show conferences
  • Verifying that all subcontractors are properly licensed, insured, and current W-9’s are on file
  • Backup to accounting as needed including assisting with accounts receivables, approving and entering wire/ACH payments, payroll,
  • Executing additional ad-hoc projects as assigned

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