Senior Administrative Assistant
5 days ago
Job Description Summary
Senior Administrative Assistant supporting R&D leadership in Rochester, NY
The Opportunity
We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.
The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside Company, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.
Preferred Qualifications:
• Experience working with complex calendars and travel requirements
• Previous experience creating and processing Purchase Orders in Ariba
• Experience working with ambiguity and determine best path forward independently
• Experience working with high degree of responsiveness of requests and act with a sense of urgency
• A passion to win and desire to take on additional tasks.
The Responsibilities
• Provide administrative support to R&D leadership in Rochester, NY
• Serve as key R&D point of contact for other departments and stakeholders within Organization.
• Communicate with external partners, senior leaders and department employees – communicate verbally or in writing with a high level of confidentiality.
• Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
• Facilitate and help visitors with travel / hotel arrangements
• Provide meeting coordination support including catering for small and large meetings
• Order and maintain office supplies, equipment and manage expense reporting
• Place purchase orders in support of R&D team in Ariba.
• Receive invoices for processing by Accounts Payable
• Monitor, follow-up and resolve invoices that require additional information to process.
• Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)
• Process incoming and outgoing mail
• Perform other related general office management duties to organize and coordinate operations and procedures as assigned.
The Individual:
• 8+ years of office management or administrative experience
• Experience planning meetings both large and small.
• Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)
• Office manager experience within a corporate setting
• Previous experience supporting senior leaders
-
Senior Administrative Assistant
4 days ago
Rochester, United States Sunrise Systems, Inc. Full timeJob Description SummarySenior Administrative Assistant supporting R&D leadership in Rochester, NYThe OpportunityWe are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.The role will be...
-
Administrative Assistant
5 days ago
Rochester, United States Sunrise Systems, Inc. Full timeSenior Administrative Assistant06 Months Contract with possibilities of extensionRochester, NY 14626 (Onsite)Senior Administrative Assistant supporting R&D leadership in Rochester, NYRequirement:• 8+ years of office management or administrative experience• Experience planning meetings both large and small.• Experience with Microsoft Office Applications...
-
Senior Administrator
2 months ago
Rochester, United States Bowers CPA's & Advisors Full timeJob DescriptionJob DescriptionCompany Overview:Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 400 Firms nationally, we maintain a robust reputation grounded in integrity,...
-
Senior Care Assistant
5 days ago
Rochester, New York, United States Cedarbrook Senior Living Full timeAbout the RoleCedarbrook Senior Living is seeking a compassionate and dedicated Senior Care Assistant to join our team. As a key member of our care team, you will play a vital role in providing exceptional care and support to our residents.Key ResponsibilitiesAssist residents with daily living activities, such as bathing, dressing, and feedingCollect vital...
-
Administrative Assistant
5 days ago
Rochester, United States Abacus Full timeJob Title: Administrative Assistant III Location: 100 Indigo Creek Dr, Rochester, NY (5067) Duration: 0 6 Months Contract with a possible extension Job Description: The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both...
-
Administrative Assistant
6 days ago
Rochester, United States Abacus Service Corporation. Full timeJob Title: Administrative Assistant III Location: 100 Indigo Creek Dr, Rochester, NY (5067) Duration: 0 6 Months Contract with a possible extension Job Description: The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts...
-
Senior Tax Administrator
2 weeks ago
Rochester, New York, United States Bowers CPA's & Advisors Full timeJob DescriptionCompany Overview:Bowers CPAs & Advisors is a leading public accounting firm, renowned for providing top-tier audit, assurance, and advisory services. As a proud member of the AICPA's G400, encompassing the Top 400 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. We boast a...
-
Administrative Assistant III
7 days ago
Rochester, United States US Tech Solutions Full timeThe Responsibilities • Provide administrative support to R&D leadership in clientster, NY • Serve as key R&D point of contact for other departments and stakeholders within QuidelOrtho. • Communicate with external partners, senior leaders and department employees – communicate verbally or in writing with a high level of confidentiality. • Manage...
-
Senior System Administrator
1 week ago
Rochester, New York, United States Franklin Fitch Full timeJob Summary:We are seeking a highly skilled Senior System Administrator to join our team at Franklin Fitch. As a key member of our IT department, you will be responsible for providing exceptional end-user support, working on system and server projects, and administering critical technologies that drive our business forward.Key Responsibilities:End-User...
-
Administrative Assistant III
5 days ago
Rochester, United States US Tech Solutions Full timeDuration: 07 months contract Job Description: We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is...
-
Administrative Assistant
2 days ago
Rochester, New Hampshire, United States Community Partners, Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our senior managers and team members in the behavioral health department. As a key member of our team, you will be responsible for providing administrative assistance, taking inventory, managing supplies, and distributing materials to our agency...
-
Senior Payroll Coordinator
2 months ago
Rochester, United States Friendly Senior Living Full timeJob DescriptionJob Description Senior Payroll CoordinatorExperience based payrate between $29.22 - $32.40 per hourThe Senior Payroll Coordinator at Friendly Senior Living is responsible for overseeing payroll and assistng with the HRIS (Human Resources Informational System) as needed. Friendly Senior Living is a highly rated Senior Care Organization, located...
-
Administrative Assistant
1 week ago
Rochester, United States DiMarco Group Full timeJob Type Full-time Description Primary Purpose: The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies. Duties and Responsibilities: Assist with preparing correspondence and reports as requested. Maintain filing system and retrieve information from files when needed....
-
Senior Trust Administrator
3 weeks ago
Rochester, New York, United States M&T Bank Full timePosition Title: Senior Trust Administrator Organization: M&T Bank Location: Rochester, New York, United States Role Overview: This position is accountable for the oversight and fiduciary management of intricate trust relationships within client portfolios. Key Responsibilities:Manage and supervise intricate trust relationships within a designated client...
-
Certified Nursing Assistant
1 week ago
Rochester, New York, United States American Senior Communities Full timeAbout the Role:We are seeking a compassionate and skilled Certified Nursing Assistant to join our team at American Senior Communities. As a Certified Nursing Assistant, you will play a vital role in providing high-quality care to our residents, promoting their well-being, and enhancing their quality of life.Key Responsibilities:Provide personalized care and...
-
Dining Service Assistant
12 hours ago
Rochester, Indiana, United States Capital Senior Living Full timeAbout the RoleWe are seeking a skilled and dedicated Dining Service Assistant to join our team at Wynnfield Crossing, a Sonida Senior Living community. As a Dining Service Assistant, you will play a vital role in ensuring the highest quality dining experience for our residents.ResponsibilitiesAssist chefs in food preparation tasks, maintaining the highest...
-
Dining Service Assistant
2 months ago
Rochester, United States Capital Senior Living Full timeFind your joy here, at Wynnfield Crossing, a Sonida Senior Living community! We offer a comprehensive benefit package to include competitive wage/salary, health and dental insurance, 401k with company match & much more!Wynnfield Crossing, a premier retirement community in Rochester, Indiana, provides quality care to residents in an Assisted Living...
-
Senior System Administrator
2 weeks ago
Rochester, United States Franklin Fitch Full timeSenior System Administrator | Onsite in Rochester NYResponsibilities:Provide excellent end user supportWork on system & server projectsAdminister key technolgies in the businessSkills needed:Office 365VMwareWindowsManufacturing experience desired but not essentialIf this interests you, click apply or reach out to me with your latest resume as soon as...
-
Administrative Assistant III
4 days ago
Rochester, United States US Tech Solutions Full timeDuration: 07 months contract Job Description:We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.The role will be a key partner to R&D leadership by handling complex and diverse...
-
Administrative Assistant III
5 days ago
Rochester, United States US Tech Solutions Full timeDuration: 07 months contract Job Description:We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.The role will be a key partner to R&D leadership by handling complex and diverse...