Administrative Assistant Office Manager

2 months ago


Bellevue, United States Vertisystem Full time

Job Title: Workplace Receptionist

Location: Onsite Role in Bellevue, WA

Duration: 6+ Months Contract with Possible Extension

Pay Rate: $28/HR on W2


Reception

• Serve as the primary point of contact for employees, visitors, and vendors.

• Create a welcoming environment for all office guests.

• Greet, direct, and sign in visitors.

• Build strong relationships with office employees and leadership.

• Communicate office updates proactively to employees.

• Maintain the visitor log for both internal and external guests.

• Manage incoming and outgoing mail and packages.


Security & Health and Safety

• Collaborate with the Site Manager and Client's Physical Security and Health and Safety teams to maintain site safety and security.

• Report and assist with security and safety issues, inspections, and training.

• Manage inventory, distribution, and tracking of temporary access badges.

• Create and manage access badges for new employees, maintaining accurate logs.

• Conduct periodic badge audits.

• Coordinate with building management to update employee building access lists.

• Assist in emergency drills and overall office safety.


Administration

• Report to the Bellevue Workplace Site Manager.

• Assist with office supply inventory and ordering.

• Help ensure employees remain productive and satisfied in the office.

• Manage all mailroom operations for incoming and outgoing items.

• Support Day porter with cleaning, stocking, and maintaining office F&B programs.

• Direct employees to internal resources and tools.

• Assist with event setups and conference room bookings.

• Prepare conference rooms for in-person and virtual meetings.

• Provide support for Workplace projects, as capacity allows.

• Assist on-site vendors with access and support.

• Maintain the organization and appearance of the lobby and office.

• Complete research projects and miscellaneous tasks as assigned.


Skills and Abilities

• Proficient in Mac OS X and G Suite.

• Experience in hospitality, customer service, or employee experience is preferred.

• Strong attention to detail, with excellent organizational and time management skills.

• Ability to multitask and adapt in a fast-paced environment.

• High level of professionalism and a strong customer focus.

• Positive attitude and strong social skills.

• Excellent problem-solving abilities.

• CPR, AED, and First Aid certification nice to have, but training provided if needed.



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