Executive Assistant to Vice President

Found in: Appcast Linkedin GBL C2 - 3 weeks ago

Atlanta, United States Clark Atlanta University Full time

General Function (Description):

This position involves high-level administrative support for the Vice President of Facilities Management to ensure she/he can efficiently accomplish key tasks and organizational initiatives. The Executive Assistant is responsible keeping the VPFM’s communications organized so that she/he can easily access the most important information without having to sort through low-priority items.


Examples of Duties and Responsibilities:

  • Provides complex and confidential support requiring discretion and independent judgement in matters of significance.
  • Provides complex administrative support for the VPFM and Office of Facilities Management, which includes, making travel arrangements; purchasing and initiating payment for office supplies, equipment, and services; coordinating hardware and software support; processing and monitoring basic office forms; communications, budgeting, workflow, inquiries, and/or other related information.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  • Organizes, designs, and maintains a comprehensive and accurate filing system for classifying, retrieving, and disposing of correspondence, records, reports, and other documents.
  • Screens all visitors, calls and determine what level of support they need while offering polite, professional customer service.
  • Participates in developing and monitoring budgets, grants, initiatives, and/or other grant funding sources as assigned. Analyzes financial constraints and timelines, prepares and analyzes financial reports, and prepares requisitions and budget revisions.
  • Provides administrative support for the VPFM in preparation of University Board of Trustee Committee materials.
  • Maintains departmental, personnel, and correspondence records; prepares student payroll records as required.
  • Invoices departments for services rendered, processes invoices/data entry and monitors receipts.
  • Compiles information, prepares regular, complex, and special reports on departmental activities; maintains departmental records/databases and provides necessary documentation as needed for internal and external use.
  • Manage the VPFM’s daily calendar, including scheduling and organizing meetings, confirming appointments, writing itineraries, organizing catering when necessary, and prioritizing the most sensitive matters.
  • Ensures all assigned tasks are following University policy.
  • Performs other duties as assigned.


Knowledge, Skills and Abilities:

  • Time management and ability to meet deadlines.
  • Ability to handle sensitive and extensive confidential data.
  • Knowledge of various computer software equipment and operation; candidate must be proficient in Microsoft Office Products, in particularly Word, Excel, Power Point, and Outlook.
  • Excellent oral and written communication skills.
  • Problem-solving and decision making; ability to problem-solve unexpected scheduling conflicts for the VP and other office-related issues.
  • Strong organizational skills and ability to multitask.
  • Proactivity and self-direction.

Preferred Qualifications:

Proficient in Banner software system


Minimum Hiring Standards:

Education: Four-year college degree in a field relevant to the work assigned

Years of Experience: 5-10 years in a leadership or senior level administrative role

preferred.

Years of Management/Supervisor Experience: N/A

Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer

  • Executive Assistant to Executive Vice President, Government Relations

    18 hours ago

    Atlanta, United States CRH plc Full time

    Government Relations Executive Assistant CRH is seeking a polished Government Relations Executive Assistant to support the Executive Vice President, Government Relations. The individual should be very structured in their approach to carrying out thei Relations, Executive, Executive Assistant, Government, Vice President, President, Manufacturing, Business...

  • Vice President of Sales

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Atlanta, United States Executive Insight Inc. Full time

    Vice President, SalesOur client is a middle-market company with a small division that is poised for rapid growth. In this role, you help seize this market opportunity by calling on new and existing customers and drive revenue growth for their supply chain financing solutionOversee all sales & business development activities.Expand relationships with existing...

  • Vice President of Sales

    2 weeks ago

    Atlanta, United States Executive Insight Inc. Full time

    Vice President, SalesOur client is a middle-market company with a small division that is poised for rapid growth. In this role, you help seize this market opportunity by calling on new and existing customers and drive revenue growth for their supply chain financing solutionOversee all sales & business development activities.Expand relationships with existing...

  • Vice President, Healthcare

    20 hours ago

    Atlanta, United States Jones Lange Lasalle, Inc. Full time

    Strategy & leadership As a Vice President at JLL, you will be directly responsible for generating, leading, and delivering challenging projects. Your priorities will lie in leveraging your network and focusing on clients priorities while managing co Healthcare, Vice President, Health, President, Project Management, Operations, Property Management

  • Vice President Investor Relations

    Found in: beBee S US - 3 weeks ago

    Atlanta, United States Selby Jennings Full time

    Vice President of Investor RelationsA Private Equity Firm is looking to add a Vice President of Investor Relations. They a focus on generating attractive returns for its investors, has a proven track record of helping businesses grow and thrive. The firm's investment strategy is to partner with management teams to provide strategic and operational support,...

  • Vice President, Alumni Affairs and Development

    Found in: beBee jobs US - 2 weeks ago

    Atlanta, Georgia, United States Westminster College Full time

    Westminster College ("College"), located in Fulton, Missouri, isseeking an enthusiastic, strategic, and experienced Vice President,Alumni Affairs and Development ("Vice-President") to lead itsalumni engagement and development efforts. The Vice President reports directly to thePresident of the College and is a key member of the President'sCabinet. As the...

  • Vice President

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Atlanta, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...

  • Vice President

    2 weeks ago

    Atlanta, United States Eastdil Secured Full time

    Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction...

  • Executive Assistant

    1 week ago

    Atlanta, United States AsilCx Staffing Full time

    Job DescriptionJob DescriptionHeadquartered in Atlanta, GA, and with offices in South Africa, has been at the forefront for 33 years of leading intersectional work toward racial justice, sexual and reproductive justice, and women’s rights as human rights.Our Team is seeking an Executive Assistant with strong communication and organizational notions. This...

  • C-Suite Executive Assistant

    18 hours ago

    Atlanta, United States Global Payments, Inc. Full time

    Serves as an assistant to one or more of the executive officers of the organization or company, such as the President, Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Information Officer (CIO) or executive vice presidents (C-Suite Executive Assistant, Executive, Suite, Officer, Evaluation, Assistant, Business Services

  • Vice President of Business Development

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Atlanta, United States Tioga Capital, LLC Full time

    About Tioga Capital, LLC (“Tioga”) is a private investment firm based in Atlanta, GA that takes an opportunistic approach to investing across the real estate capital structure. Tioga Capital has invested over $400 million throughout the real estate capital structure, primarily in the Sun Belt region. Past and present investments include the following...

  • Vice President, Finance

    1 week ago

    Atlanta, United States LGE Community Credit Union Full time

    What You'll Do:This position is responsible for being at the heart of LGE Community Credit Union's financial operations, while leading a team dedicated to excellence in all facets of finance. The Vice President, Finance will make creative yet calculated decisions that will optimize the return on LGE's financial assets, and create innovative ways to invest...

  • Senior Vice President of Preconstruction

    1 week ago

    Atlanta, United States JRG Partners Inc Full time

    Job Title: Senior Vice President of Preconstruction J ob Description: As the Senior Vice President of Preconstruction in the construction industry, you will be a strategic leader responsible for overseeing all preconstruction activities to drive project success and client satisfaction. You will play a critical role in developing and implementing...

  • Vice President of Marketing

    6 days ago

    Atlanta, United States Brightwell Full time

    What We Do:Brightwell is a full-service payments company providing thoughtful solutions and technology for sending money around the world while managing the complex regulatory requirements surrounding those transactions. Coupling technological innovation with strategic partnerships, Brightwell offers technology for businesses and individuals to expand their...

  • Senior Vice President of Preconstruction

    2 weeks ago

    Atlanta, United States JRG Partners Full time

    Job DescriptionJob DescriptionJob Title: Senior Vice President of PreconstructionJob Description:As the Senior Vice President of Preconstruction in the construction industry, you will be a strategic leader responsible for overseeing all preconstruction activities to drive project success and client satisfaction. You will play a critical role in developing...

  • Regional Enterprise Sales Vice President Southeast Atlanta GA

    2 weeks ago

    Atlanta, United States 1Life Healthcare Full time

    Regional Enterprise Sales Vice President Southeast Atlanta GA Company name 1Life Healthcare, Inc Location Atlanta, GA, United States Employment Type Full-Time Posted on Jan 03, 2023 Apply for this job your email: upload resume: Profile One Medical is seeking a Regional Enterprise Sales Vice President who will be responsible for bringing in business across...

  • Vice President of Sales

    1 week ago

    Atlanta, United States TalentCast Full time

    Job DescriptionJob DescriptionThe Vice President of Sales – Aftermarket plays a critical role in driving growth and innovation within the North American region. Key tasks include developing annual business plans aligned with strategic targets, optimizing the go-to-market process for Aftermarket offerings, recruiting and mentoring the NA Aftermarket team,...

  • Vice President of Marketing

    7 days ago

    Atlanta, United States Brightwell Full time

    What We Do: Brightwell is a full-service payments company providing thoughtful solutions and technology for sending money around the world while managing the complex regulatory requirements surrounding those transactions. Coupling technological innovation with strategic partnerships, Brightwell offers technology for businesses and individuals to expand their...

  • C-SUITE EXECUTIVE ASSISTANT

    Found in: Careerbuilder One Red US C2 - 16 hours ago

    Atlanta, GA, USA, United States Global Payments, Inc. Full time

    Serves as an assistant to one or more of the executive officers of the organization or company, such as the President, Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Information Officer (CIO) or executive vice presidents (C-Suite Executive Assistant, Executive, Suite, Officer, Evaluation, Assistant, Business Services

  • Vice President of Finance

    1 week ago

    Atlanta, United States Krispy Krunchy Full time

    Description The Vice President of Finance plays a critical role in the execution of Company strategy. This role will oversee operational and functional reporting used for critical decision making throughout the organization. This position requires a strategic thinker with extensive experience in FP&A and a solid understanding of financial systems, modeling,...