Receptionist & Operations Coordinator

3 months ago

Boston, United States KLR Full time

KLR, a Top-100 accounting and professional services firm, is seeking a Receptionist to join our Administrative Department in our Boston, MA office. Due to the nature of this position, this is a full-time in office position.


As a Receptionist/Administrative Support employee, you will support the internal and external efforts of our staff and clients. We are looking for a person with strong interpersonal skills and a positive work ethic to join our administrative team. This is an amazing opportunity to put your experience, attention to detail, and pride in producing the best results, while working with various members of our specialized, professional staff at KLR.

The ideal candidate for this role has extensive administrative experience in office operations, enjoys meeting and greeting clients and employees in person or over the phone, and thrives in a fast-paced environment.

Job Responsibilities:

  • Answer and direct incoming phone calls in a polite, professional, and friendly manner, including welcoming clients and guests.
  • Maintain reception area, conference rooms, and all common areas.
  • Assist with facilitating day-to-day processes within the office. (Including scanning, web-based file transfers (LeapFILE, portal), and conference room & video setup.
  • Sort and distribute mail.
  • Organizing, scanning, and logging in client tax documents.
  • Sending documents/returns to SurePrep/ScanVerify for outside preparation.
  • Preparing and finalizing tax engagement letters.
  • E-Filing tax returns.
  • Responding to Tax Department requests for various admin tasks (finalizing correspondence, sending returns or documents to clients, special projects, etc.).
  • Ability to work independently.
  • Assist with other projects, as needed.



Job Qualifications

  • 2-5 years in an administrative capacity required
  • Intermediate to Advanced proficiency with all Microsoft applications, and Google Suite, including the ability to work in and learn industry-based software applications
  • Highly detail oriented, excellent grammar and spelling
  • Ability to communicate effectively
  • Highest level of confidentiality
  • Strong work ethic and ability to operate in a fast-paced seasonal environment
  • Willingness to work overtime as needed, specifically during tax season

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities and activities may change from time to time with notice whenever possible, but not guaranteed.

We are looking for a candidate to work full time. Normal hours are Monday through Friday 8:00 am to 5:00 pm, with expected overtime during our peak seasons. These periods require increasing normal weekly hours, which will include nights and weekends.



Benefits


KLR offers a wide range of benefits including: health and dental insurance, paid time-off and a competitive retirement savings plan. We offer tuition assistance, in-house education programs and offer employees opportunities for community involvement.


Come join a firm who has recently been recognized as a “Best Place to Work” for 16 years by the Providence Business Journal and voted as a Top 100 Firm in the country by Accounting Today


KLR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, genetic information, disability status, protected veteran status, or any other characteristic protected by law

  • Amp | Associate Media Director

    3 weeks ago

    boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston, MA)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Amp | Associate Media Director

    3 weeks ago

    boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston, MA)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Associate Media Director

    3 months ago

    boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Associate Media Director

    3 months ago

    Boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Associate Media Director

    3 months ago

    boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Associate Media Director

    1 week ago

    Boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston, MA)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Associate Media Director

    3 weeks ago

    Boston, United States Amp Full time

    Associate Media Director (Hybrid in Boston, MA)We are looking for an Associate Media Director to join our growing Media Team!The Associate Media Director role will develop and manage the day-to-day media strategy, planning and execution of all assigned client programs, working across a mix of awareness and performance marketing media channels within both...

  • Receptionist/Sales Coordinator

    4 weeks ago

    Boston, United States Boston Group Executive Offices Full time

    About Our Company:Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.Management Recruiters International (MRI) is the world’s largest executive search and recruitment organization with a global network of offices and recruiting professionals. Founded in 1966 and consisting of five offices...

  • Receptionist/Sales Coordinator

    2 weeks ago

    Boston, United States Management Recruiters Inc. – The Boston Group Full time

    COMPANY INFOOur client is located in the Boston area and are looking to bring in a Receptionist who also is a Sales Coordinator. The reception area and showroom are newly renovated and the successful candidate will be the first person to work in the space. They are preparing for their best growth year ever and want to hire quickly. This company has been...

  • Receptionist/Sales Coordinator

    2 weeks ago

    Boston, United States Management Recruiters Inc. – The Boston Group Full time

    COMPANY INFOOur client is located in the Boston area and are looking to bring in a Receptionist who also is a Sales Coordinator. The reception area and showroom are newly renovated and the successful candidate will be the first person to work in the space. They are preparing for their best growth year ever and want to hire quickly. This company has been...

  • KLR | Receptionist

    3 weeks ago

    boston, United States KLR Full time

    KLR, a Top-100 accounting and professional services firm, is seeking a Receptionist to join our Administrative Department in our Boston, MA office. Due to the nature of this position, this is a full-time in office position.As a Receptionist/Administrative Support employee, you will support the internal and external efforts of our staff and clients. We are...

  • Receptionist

    52 minutes ago

    Boston, United States athenahealth Full time

    Daily oversight of the reception area Warmly greeting all people arriving to our Headquarters including employees, clients, visitors, and executive leadership Collaborating with other executive assistants on visitor and VIP visits Coordinating and bo Receptionist, Executive Assistant, Customer Experience, Healthcare, Business Services, Management

  • Dental Office Receptionist

    5 days ago

    Boston, United States Trinity Dental Full time

    Job DescriptionJob Description Job SummaryWe are looking for a competent Dental Office Receptionist to help with the organization and running of the daily administrative operations of the Dental Office. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. The ideal...

  • Receptionist I

    3 hours ago

    Boston, United States Canon Business Process Services, Inc. Full time

    Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and plac Receptionist, Administrative, Business Services

  • Administrative Support Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Trinity Dental Full time

    Job OverviewDuties as a Dental Office Receptionist involve providing top-notch customer service, organizing office operations, and ensuring the smooth functioning of administrative tasks. This role is ideal for individuals with strong communication skills, computer literacy, and multitasking abilities.We are seeking a highly skilled Administrative Support...

  • Dental Office Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Trinity Dental Full time

    Job Title: Dental Office CoordinatorWe are seeking a highly organized and detail-oriented Dental Office Coordinator to join our team at Trinity Dental. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing front desk operations, and ensuring the smooth day-to-day functioning of our dental...

  • Front Desk Receptionist

    2 months ago

    Boston, United States Capstone Technology Resources, Inc. (Capstone) Full time

    Contract-to-hire role for an onsite (5 days/week) Corporate Concierge/Receptionist for a global SaaS (software) firm located at 23 Drydock in Boston. Sorry, no third parties. Must be able to become Capstone's W2 employee from the start of the engagement. Job Posting ID:ADSKJP00008063 Minimum years of experience: 1-3 years In office 5 days a week Location:...

  • Front of House

    6 hours ago

    Boston, United States Montpellier Resourcing Full time

    Up to £38,000 plus excellent bonus and benefits A fantastic opportunity has arisen to join a highly regarded professional services company as part of their Front of House team. They are seeking a professional, friendly, and proactive candidate who will be able to aide and assist all clients throughout the entirety of their visit, ensuring a boutique...

  • Automotive Receptionist

    6 months ago

    Boston, United States Herb Chambers Toyota of Boston Full time

    Herb Chambers Toyota of Boston has an immediate opening for a full-time receptionist to join the team! A customer-friendly, eager individual with an exceptional personality will succeed at this role. Job Purpose: Supports sales operations by welcoming visitors, answering and transferring phone calls, cashing out clients and assisting the management team as...

  • Front Desk Receptionist

    2 months ago

    Boston, United States Capstone Technology Resources, Inc. (Capstone) Full time

    Contract-to-hire role for an onsite (5 days/week) Corporate Concierge/Receptionist for a global SaaS (software) firm located at 23 Drydock in Boston.Sorry, no third parties. Must be able to become Capstone's W2 employee from the start of the engagement.Job Posting ID:ADSKJP00008063Minimum years of experience: 1-3 yearsIn office 5 days a weekLocation: 23...