Administrative Assistant

6 days ago

Morgan Hill, United States Smith Commercial Management, Inc. Full time

Administrative Assistant to Property ManagerSmith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships.The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members.This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position.Responsibilities include, but are not limited to:Perform general administrative tasks, coordinating meetings and light domestic travel.Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi)Review AR reports and post charges as assignedAssist Property Managers with maintenance and repair proposalsPrepare effective emails and letters to vendors and tenantsProvide additional daily support to Property Managers as neededOther administrative and light accounting duties as assignedRequired skills and qualificationsProficiency with Microsoft Office Suite, and aptitude for learning new software and systemsExperience with Yardi Systems, Slack, Zoom, and AsanaFamiliarity with data entryAbility to maintain confidentiality of company informationExcellent written and verbal communication skillsStrong time-management and multitasking abilitiesAttention to detail and a self-starterAbility to move, carry, or lift objects of varying sizes, weighing up to 25 lbsWorkplace & CompensationOffice hours 8:30am – 5pmWorks in a large cubicle workstationOn-site position (office is located in Morgan Hill)Full benefit package (including 401K and matching)Regularly scheduled Employee Appreciation eventsBased on experience -$60,000.00- $70,000.00/year plus benefits

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