Fire Department Administrator

4 weeks ago

New Holland, United States Garden Spot Fire Rescue Full time

Fire Department Administrator

New Holland, PA


  • Join an award-winning Volunteer Fire Company committed to serving our community members in times of crisis
  • Serve as the lead administrative manager for the fire department
  • Oversee our two paid staff members and handle all day-to-day operations
  • Manage all incoming emails, phone calls, and personal visits
  • Schedule appointments for the Chief and Deputy Chief
  • Coordinate and follow up with state and federal grant applications by collecting necessary documents and reports and communicating with agencies
  • Communicate with local municipalities about department needs and upcoming events
  • Participate as the department's recording secretary in board and some committee meetings
  • Record donors and donation amounts and maintain our donor database
  • Coordinate correspondence with donors and area businesses to encourage donations
  • Track our progress on our strategic 1, 5, and 10-year goals and initiatives
  • Be the primary point of contact for GSFR's payroll service and manage the bi-weekly payroll, including review, approval, and submission of timesheets
  • Enjoy a flexible schedule that is primarily in-office with some remote time available. Approximately two evenings a month and occasional weekends are required to assist with community events.


In 2013, two separate fire companies, with three stations, merged to form Garden Spot Fire Rescue (GSFR) and become the largest volunteer fire department in Lancaster County. Both companies that merged are more than 100 years old, and GSFR now provides fire and rescue services in eastern Lancaster County, specifically New Holland Borough, Earl Township, and East Earl Township. We seek a confident and self-motivated Fire Department Administrator who can provide proven organization and management skills that enable seamless daily operations. Our Mission is "to protect life, the environment and property of the residents" of and traveling through our communities.


Our Ideal Fire Department Administrator is:

  • Experienced: A minimum of 3-5 years of office administrative experience is required. Experience working with nonprofits, volunteer organizations, government agencies, or municipalities is preferred. Previous experience in fundraising or sales is a plus.
  • Self-motivated: Assesses the work required, has the initiative to get started and drives tasks to completion independently and with minimal supervision.
  • Confident: Someone who maintains a professional demeanor while skillfully navigating interactions with diplomacy and tact when communicating with volunteers, government officials, and community members.
  • Team Player: Humble enough to admit mistakes, not if but when made. The drive to do a great job, respectful, and self-aware.
  • Excellent Communicator: Excellent written & verbal communication skills; someone who is relational and collaborative. Able to navigate conversations with people with different backgrounds, personalities, beliefs, etc., and who, in some cases, are experiencing a crisis.
  • Organized: Someone with excellent organizational skills for managing numerous tasks. Capable of filing, filling out, and submitting required paperwork and reports on time.
  • Core Values: Passionate about GSFR's commitment to leadership, training, and education for our community's protection.


What We Offer Our Fire Department Administrator

  • $60 - $70K/year DOE
  • Full-time, flexible hours (40-50 hours/week)
  • Flexible work schedule
  • Healthcare Reimbursement
  • Paid Time Off
  • Paid Holidays
  • Paid Funeral Leave & Paid Jury Duty


To Apply

If you are a strong organizer, an excellent communicator, and passionate about serving the ELANCO community, please apply for our Fire Department Administrator position by submitting your resume via this job ad.

  • Fire Inspector

    4 weeks ago

    New Brunswick, United States Rutgers University Full time

    **Position Details**: - Position Information**Recruitment/Posting Title** - Fire Inspector**Posting Number** - 24TM0209**Department** - IPO-Emergency Services**Overview** - The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for...

  • Service Administrative Assistant

    2 weeks ago

    New York, United States High Rise Fire Protection Corp Full time

    Job DescriptionJob DescriptionHigh Rise Fire and Security (HRFS) is a leading fire alarm and life safety solutions provider. We provide a broad range of fire alarm products and services including, but not limited to, the design, installation, service and maintenance of fire alarm systems, card access systems, and surveillance systems. At High Rise, we pride...

  • Fire Protection Engineer

    4 weeks ago

    New York, United States Vanderweil Engineers Full time

    Who we are! Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and technology services. Working in multiple sectors including Science & Technology, Mission Critical, Academic, Healthcare and Commercial buildings. Approaching our 75th year in operation with a staff of 450+ located across ten offices, we are...

  • Fire Protection Engineer

    4 weeks ago

    New York, United States Vanderweil Engineers Full time

    Who we are! Have you got what it takes to succeed The following information should be read carefully by all candidates. Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and technology services. Working in multiple sectors including Science & Technology, Mission Critical, Academic, Healthcare and Commercial...

  • Director of Budget and Administration

    7 days ago

    New York, United States City of New York Full time

    Job Description **Only those serving in the permanent civil service title of Administrative Staff Analyst will be considered. The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal...

  • Department Manager

    3 weeks ago

    New York, United States Bala Consulting Engineers Full time

    Bala Consulting Engineers is a 200-person engineering firm headquartered in Wayne, PA with full-service offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC. Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that...

  • Department Manager

    3 weeks ago

    New York, United States Bala Consulting Engineers Full time

    Bala Consulting Engineers is a 200-person engineering firm headquartered in Wayne, PA with full-service offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC. Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that...

  • Fire Protection Engineer

    4 weeks ago

    New York City, United States Vanderweil Engineers Full time

    Who we are! Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and technology services. Working in multiple sectors including Science & Technology, Mission Critical, Academic, Healthcare and Commercial buildings. Approaching our 75th year in operation with a staff of 450+ located across ten offices, we are...

  • Fire Life Safety Director

    4 weeks ago

    New York, New York, United States Allied Universal Full time

    Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage,...

  • Fire Life Safety Director TSS NYC

    4 weeks ago

    New York, United States Blackstone Consulting, Inc Full time

    Job DescriptionJob DescriptionDescription/Job SummaryFire Life Safety DirectorDescription/Job SummaryPrimary duties will include but not limited to planning, developing, implementing, and monitoring a fire safety plan that addresses specific fire and life safety systems for a commercial/residential building. Secondarily, ensuring the property is adequately...

  • Fire Life

    2 months ago

    New York, United States Natures Finest Security LLC Full time

    Job DescriptionJob DescriptionAbout Us: Nature’s Finest Security, LLC. offers an elite level of protection unparalleled in New York City. Our expertise in executive protection has expanded to fit the needs of developers, management companies and promoters with customized security service plans for residential and corporate properties, commercial...

  • Department Administrator II

    4 weeks ago

    New Orleans, United States InsideHigherEd Full time

    Department Administrator IINursing DeanLocation: New Orleans, LASummaryThe Department Administrator II for Tulane University School of Medicine Program of Nursing (PON) will provide administrative oversight and operational support for the nursing baccalaureate degree (BSN) program. They will establish and maintain systems for efficient handling of program...

  • Department Administrator

    3 months ago

    New Brunswick, United States Rutgers University Full time

    Rutgers, The State University of New Jersey, is seeking a Department Administrator (IAM) for the Division of Institutional Planning & Operations (IP&O). Reporting to the Director of Identity and Access Management (IAM), the IAM Department Administrat Administrator, Department, Operations, Director

  • Fire Protection Engineer

    1 month ago

    New York, United States Marathon TS Full time

    Fire Protection Engineer Manhattan NY (Onsite) Marathon TS is seeking a Construction Manager - Fire Protection Engineer (CM-FP) in New York, NY, onsite at the Department of Veterans Affairs (VA) Medical Center (VAMC), who can provide both construction management and fire protection engineering expertise. The ideal candidate will possess experience reviewing...

  • Fire Life Safety Director

    1 week ago

    New York, United States Custom Protective Services Full time

    Job DescriptionJob DescriptionCustom Protective Services is seeking a Fire Life Safety Director for a Corporate Building in New York City. Shift: Monday - Friday 4PM-12AMPay Rate $28.50 per hourFire Safety Director Duties: Staff and monitor lobby fire command station Periodically test Class E System and all ancillary equipment maintaining logs of such...

  • Fire Life Safety Director

    1 week ago

    New York, United States Custom Protective Services Full time

    Job DescriptionJob DescriptionCustom Protective Services is seeking a Fire Life Safety Director for a Corporate Building in New York City. Shift: Monday - Friday 8AM-4PMPay Rate $28.50 per hourFire Safety Director Duties: Staff and monitor lobby fire command station Periodically test Class E System and all ancillary equipment maintaining logs of such...

  • Fire Life Safety Director

    5 days ago

    New York, United States Custom Protective Services Full time

    Job DescriptionJob DescriptionCustom Protective Services is seeking a Fire Life Safety Director for a Corporate Building in New York City. Shift: Monday - Friday 3PM-11PMPay Rate $28.50 per hourFire Safety Director Duties: Staff and monitor lobby fire command station Periodically test Class E System and all ancillary equipment maintaining logs of such...

  • Department Administrator SPVR

    2 months ago

    New Brunswick, New Jersey, United States Rutgers University Full time

    Position Summary: Rutgers, The State University of New Jersey is seeking a Department Administrator SPVR for the Art & Design Department, Mason Gross School of the Arts ( MGSA ). This position reports to the Department Chair of the Art & Design Department, MGSA . Among the key duties of the position are the following: Provides administrative leadership....

  • Department Administrator Spvr

    3 weeks ago

    New Brunswick, United States Rutgers University Full time

    **Position Details**: - Position Information**Recruitment/Posting Title** - Department Administrator SPVR**Job Category** - Staff & Executive - Administrative & Support**Department** - MGSA - Art & Design**Overview** - Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity....

  • Department Administrator/coo

    3 weeks ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: $170,000-$200,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...