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Department Administrator Spvr
3 months ago
**Position Details**:
- Position Information**Recruitment/Posting Title**
- Department Administrator SPVR**Job Category**
- Staff & Executive - Administrative & Support**Department**
- MGSA - Art & Design**Overview**
- Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.**Posting Summary**
- Rutgers, The State University of New Jersey is seeking a Department Administrator SPVR for the Art & Design Department, Mason Gross School of the Arts (MGSA). This position reports to the Department Chair of the Art & Design Department, MGSA.
Among the key duties of the position are the following:
- Provides administrative leadership.
- Oversees staff, handles accounting and budgeting, purchasing, personnel, facilities, and administrative and financial functions.
- Oversees and ensures an inviting and professional atmosphere for students, faculty, staff and other stakeholders.
- Responsible for departmental accounts, grants, faculty research funds, and other financial matters and ensuring spending within budget.
- Assists with administrative aspects of all faculty recruitment, evaluations, reappointments, and promotions.
- Interacts extensively with the University community, students, external agencies, and organizations.
**Position Status**
- Full Time**Hours Per Week**
**Daily Work Shift**
- Day**Work Arrangement**
**FLSA**
- Exempt**Grade**
- 05**Position Salary**
**Annual Minimum Salary**
- 66697.000**Annual Mid Range Salary**
- 84422.000**Annual Maximum Salary**
- 102147.000**Standard Hours**
- 37.50**Union Description**
- Admin Assembly (MPSC)**Payroll Designation**
- PeopleSoft**Benefits**
**Seniority Unit**
**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
- Two (2) years of relevant experience in department management, including budget and accounting management.
**Certifications/Licenses**
**Required Knowledge, Skills, and Abilities**
- Ability to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, MGSA, and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals.
- Excellent written and oral communication skills, organizational skills, and problem-solving skills.
- Strong computer literacy, including Microsoft Office Suite and use of databases.
- Ability to manage multiple tasks simultaneously and function autonomously with limited supervision.
- Ability to assess situations quickly and proactively identify and implement solutions to problems.
**Preferred Qualifications**
- Five years of budget and accounting management experience.
**Equipment Utilized**
- MS Office Suite.
- Cornerstone.
- Discoverer/Tableau.
- Course Scheduling System.
- ROCS.
- RAPSS.
- Researcher’s Dashboard.
- HCM.
- ECRT.
- MGSA appointments system.
- Blackboard.
- Sakai.
- Canvas.
**Physical Demands and Work Environment**
- Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community.
- Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
**Special Conditions**
- Posting Details**Posting Number**
- 24ST1268**Posting Open Date**
- 05/24/2024**Special Instructions to Applicants**
**Regional Campus**
- Rutgers University-New Brunswick**Home Location Campus**
- College Ave (RU-New Brunswick)**City**
- New Brunswick**State**
- NJ**Location Details**
- Pre-employment Screenings- All offers of employment are contingent upon successf
