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Accounts Receivable Billing Assistant

3 months ago

Irvine, United States Savage Search Associates Full time

About Us: We are representing a rapidly growing General Contractor based in Irvine, CA, on a trajectory to double in size within the next year. Our team prides itself on fostering a warm and inviting culture, where employees are valued and appreciated. We regularly host appreciation events, potlucks, and encourage a "work hard, play hard" environment. Join us and become a part of a company that truly cares about its employees.


Job Description: We are seeking an experienced Accounts Receivable Billing Assistant to join our dynamic team. The ideal candidate will have a background in the construction industry, particularly working for a general contractor. This role involves managing high-volume lien releases, processing owner billings in Procore, and working closely with project managers and subcontractors.


Key Responsibilities:

  • Manage and process owner billings in Procore and any client portals.
  • Collaborate with project managers to prepare and process subcontractor billings in Procore.
  • Track preliminary notices.
  • Request and collect lien releases/waivers from subcontractors and suppliers.
  • Prepare backup documentation to be submitted to clients, including lien releases/waivers.


Qualifications:

  • Experience working with a construction general contractor in an accounts receivable or billing capacity.
  • Proficiency in managing high-volume lien releases.
  • Familiarity with Sage/Peachtree, and, or Procore software for processing billings is a plus.
  • MS Word, Excel, Outlook proficiency required.
  • Strong organizational and communication skills.
  • Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.


Benefits:

  • Comprehensive benefits plan including medical, dental, and vision insurance.
  • 401(k) retirement plan.
  • Generous PTO policy.
  • A supportive and engaging work environment with regular appreciation events and potlucks.