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Receptionist
2 months ago
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls and maintain the company voicemail.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (issue visitor badges)
Meeting room management – typically for sponsor visits, important leadership meetings, etc.
Keep the Executive conference room stocked with supplies for meetings.
May need to order lunch for meetings as needed.
Support company event planning.
Handle weekly breakroom inventory order.
Monitor office supply inventory, ordering when necessary.
Managing ordering business cards as needed.
Create STAR award letters and share on HiBob when applicable.
Monitor work anniversaries and assist in ordering service awards for employees.
Scan documents to SharePoint and place them in the appropriate folders.
Assist with helping with recruiting- scheduling interviews, emailing candidates etc.
Any other duties and/or tasks that may be assigned
